ADDENDUM AGENDA
COUNCIL MEETING

Monday, May 02, 2022, Call to Order 1:30 p.m., Convene into Closed Session at 1:30 p.m., Reconvene into Open Session at 3:00 p.m.

VIA Zoom Meeting

​In our efforts to contain the spread of COVID-19 and to protect all individuals, public attendance at Council Meetings will not be permitted at this time.  Members of the public may request to delegate to this virtual meeting by completing the online delegation form,  (Application to appear before Council) by no later than 4:30 p.m. one business day prior to the meeting.  All requests to delegate must contain a copy of the delegate's intended remarks which will be circulated to all Members of Council in advance as a backup should technology issues occur.  Clerks staff will contact you with the details on how to participate electronically.  If you do not wish to delegate, but would like to submit feedback, please email your comments to [e-mail].  Your comments will be circulated to Council Members in advance of the meeting and will form part of the public record.

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1.

OPENING OF THE COUNCIL MEETING

1:30 p.m.       Council Chambers

2.

CLOSED MEETING/CONFIDENTIAL REPORTS FROM OFFICIALS

1.

REPORT NO. RP-2022-0008

RECREATION AND PARKS REPORT NO. RP-2022-0008 dated April 14, 2022 regarding a proposed or pending acquisition or disposition of land by the municipality or local board. (Land Update)

2.

MEMORANDUM NO. RP-2022-0004

RECREATION AND PARKS MEMORANDUM NO. RP-2022-0004 dated April 14, 2022 regarding a proposed or pending acquisition or disposition of land by the municipality or local board. (Land Update)

3.

Verbal Update from C. Mills, Chief Administrative Officer

Verbal update by C. Mills, Chief Administrative Officer regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

4.

MEMORANDUM NO. RP-2022-0005

RECREATION AND PARKS MEMORANDUM NO. RP-2022-0005 dated May 2, 2022 regarding information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them. (Operations)

3.

RECONVENE INTO OPEN SESSION

4.

NATIONAL ANTHEM

5.

LAND ACKNOWLEDGEMENT

We would like to begin by acknowledging that the land on which we gather is part of the Treaty lands and Territory of the Mississaugas of the Credit.

6.

ANNOUNCEMENTS

1.

Staff Recognition - Association of Ontario Road Supervisors

7.

EMERGENCY BUSINESS MATTERS

8.

DISCLOSURES OF PECUNIARY INTEREST/CONFLICT OF INTEREST

9.

COUNCIL DELEGATIONS/PRESENTATIONS

10.

RESOLUTION PREPARED TO ADOPT THE MINUTES OF THE PREVIOUS MEETING(S) OF COUNCIL

1.

Confidential Minutes of the Council Meeting held on Monday April 11, 2022.

2.

Minutes of the Council Meeting held on Monday April 11, 2022.

3.

Minutes of the Public Meeting held on Monday April 11, 2022.

(Public Meeting-2022-0001)

4.

Minutes of the Public Meeting held on Monday April 11, 2022.

(Public Meeting-2022-0002)

11.

MOTION TO APPROVE CONSENT ITEMS

1.

Update to the Public Engagement Charter

Recommendation:

THAT Report No. ADMIN-2022-0017 dated April 14, 2022  regarding Update to the Public Engagement Charter be received;

AND FURTHER THAT Council approve the recommended updates to the charter;

AND FURTHER THAT Communications share the updated charter with staff and post on the website.

2.

Dedication of certain lands as part of the public highway system. Halton Hills Drive Connection; and Renaming a Portion of Existing Halton Hills Drive to Humberstone Drive D12SUB15.001 Worthington Homes (Humberstone) Inc. Subdivision Development

Recommendation:

THAT Report No. PD-2022-0016 dated April 13, 2022, regarding the dedication of certain lands as part of the public highway system be received;

AND FURTHER THAT staff be authorized to bring forward a by-law to dedicate and formally name, the lands described as Part of Lot 18, Concession 8, shown as Part 10, on the draft reference plan prepared by Van Harten Surveying Inc. and dated April 14, 2022 (Project 28292-20), (hereinafter “the Halton Hills Drive Connection”), as part of the public highway system known as Halton Hills Drive;

AND FURTHER THAT staff be authorized to bring forward a by-law to: (1) change the street name of that section of the existing Halton Hills Drive described as Part of Lot 18, Concession 8, shown as Parts 2 and 5, 20R-9090, to be renamed Humberstone Drive; (2) dedicate the lands shown as Part 11, on the draft reference plan prepared by Van Harten Surveying Inc. and dated April 14, 2022 (Project 28292-20), as part of the public highway system such that it forms part of Humberstone Drive; and (3) dedicate Part 3, 20R-9090 to effectively lift the reserve and provide legal access from Halton Hills Drive to Humberstone Drive (hereinafter “the Humberstone Drive Extension”);

AND FURTHER THAT staff be authorized to bring forward a by-law to dedicate and formally name, the lands described as Part of Lot 18, Concession 8, shown as Part 15, on the draft reference plan prepared by Van Harten Surveying Inc. and dated April 15, 2022 (Project 28292-20), as part of the public highway system known as Windtree Way (hereinafter “Windtree Way Extension”).

3.

Recommendation Report for Removal of Holding (H) Provision for 11450 Steeles Avenue (Premier Gateway Employment Area)

Recommendation:

THAT Report No. PD-2022-0022, dated April 19, 2022, with respect to “Recommendation Report for Removal of Holding (H) Provision for 11450 Steeles Avenue (Premier Gateway Employment Area)”, be received;

AND FURTHER THAT the request to remove the Holding (H) Provision from Zoning By-law 57-91, as amended by By-law 2000-138, for the lands described as Part of Lot 15, Concession 5, Town of Halton Hills, Regional Municipality of Halton, municipally known as 11450 Steeles Avenue (Premier Gateway Employment Area), be approved;

AND FURTHER THAT the necessary By-law be enacted to authorize the removal of the Holding (H) Provision, as generally shown in SCHEDULE 3 of this report.

4.

Heritage Permit Application and Cultural Heritage Evaluation Report Terms of Reference

Recommendation:

THAT Report No. PD-2022-0023 dated April 8, 2022, titled “Heritage Permit Application and Cultural Heritage Evaluation Report Terms of Reference” be received;

AND FURTHER THAT Council adopt the Heritage Permit Application Form as contained within Appendix A of Report PD-2022-0023;

AND FURTHER THAT Council adopt the Cultural Heritage Evaluation Report Terms of Reference as contained within Appendix B of Report PD-2022-0023.

5.

Award of Purchase for Town Hall Dedicated Outdoor Air System (DOAS)

Recommendation:

THAT Report No. RP-2022-0011, dated May 2, 2022, for the Award of Purchase for Town Hall Dedicated Outdoor Air System (DOAS) be received;

AND FURTHER THAT Council approves of the award of Request for Tender T-067-22 to HTS Engineering Ltd, 735 South Service Road, Unit #4, Stoney Creek, ON L8E 5S7 in the amount of $117,450.00 plus applicable tax;

AND FURTHER THAT the Senior Manager of Purchasing and Risk Management be authorized to issue a purchase order to HTS Engineering Ltd, 735 South Service Road, Unit #4, Stoney Creek, ON L8E 5S7 in the amount of $117,450.00 plus applicable tax.

6.

Award for Tender for 2022 Pavement Management Program, Part A

Recommendation:

THAT Report No. TPW-2022-0019, dated April 4, 2022, regarding Award for Tender for 2022 Pavement Management Program, Part A, be received;

AND FURTHER THAT Pacific Paving Limited, 5845 Luke Road, Suite 204, Mississauga, Ontario, L4W 2K5, be awarded Tender No. T-021-22, 2022 Pavement Management Program, Part A, at a total amount of $481,167.60 (plus applicable taxes);

AND FURTHER THAT Council authorizes the Mayor and Clerk to execute the necessary contract documents for the project.

7.

2022 Final Property Tax Rates

Recommendation:

THAT Report No. CORPSERV-2022-0013 dated April 21, 2022, regarding the 2022 Final Property Tax Rates, be received;

AND FURTHER THAT staff bring forward a by-law authorizing Council to provide for Final Property Tax Rates for the 2022 taxation year;

AND FURTHER THAT installment due dates for the Final Property Tax Rates be set as June 28, 2022 and September 28, 2022;

AND FURTHER THAT installment due dates for taxpayers on the Ten (10) Monthly Pre-Authorized Tax Payment Plan for the latter half of 2022 be set as June 28, July 27, August 29, September 28, October 27 and for first half of 2023, set as January 27, February 24, March 29, April 26 and May 29;

AND FURTHER THAT installment due dates for those on the Installment Pre-Authorized Payment Plan for 2022 be set as June 28, 2022 and September 28, 2022;

AND FURTHER THAT the payment of property taxes for (portions of) properties classed as farmland (FT) shall be due in full on September 28, 2022.

8.

Hungry Hollow Trail Expansion Phase 2 – Tender Award

Recommendation:

THAT Report No. RP-2022-0010 dated April 14, 2022 regarding Hungry Hollow Trail Expansion Phase 2 – Tender Award be received;
 
AND FURTHER THAT Council approve the award of tender T-044-22 Hungry Hollow Trail Expansion Phase 2 to Hawkins Contracting Services Limited of 117 Ringwood Drive Unit #5, Stouffville, Ontario (L4A 8C1) for $565,411.81 exclusive of HST;
 
AND FURTHER THAT the Senior Manager of Purchasing and Risk Management be authorized to issue a Purchase Order for $565,411.81 exclusive of tax to Hawkins Contracting Services Limited of 117 Ringwood Drive Unit #5, Stouffville, Ontario (L4A 8C1)  for the award of T-044-22 Hungry Hollow Trail Expansion Phase 2.
 
AND FURTHER THAT the additional funds in the amount of $121,437.71 be funded from the Parkland: Cash-in-Lieu Reserve if required.
 
AND FURTHER THAT staff report back on the status of the Infrastructure Canada Active Transportation Fund grants in the event that the Town is successful in receiving the grants.

12.

GENERAL COMMITTEE

COUNCIL TO CONVENE INTO GENERAL COMMITTEE 

Councillor J. Hurst, Chair

Vet Reports to be considered at General Committee

1.

Public Meetings / Hearings

2.

Delegations/Presentations regarding items in General Committee

a.

Alex Fuller, Director of Communications - Town of Halton Hills

Presentation to General Committee regarding Virtual Consultation.

(Refer to Item No. 12.3.a, Report No. ADMIN-2022-0016)

b.

Damian Szybalski, Director Economic Development, Innovation & Culture and Jeff Markowiak, Director of Development Review - Town of Halton Hills

Presentation to General Committee regarding Ontario Housing Affordability Task Force Report – Town Staff Response.

(Refer to Item No. 12.3.b, Report No. ADMIN-2022-0018 & Item No. 12.3.d, Report No. PD-2022-0031)

c.

Stephen Hamilton, Manager of Facilities Capital Projects - Town of Halton Hills

Presentation to General Committee regarding Arenas Heat Recovery and Dehumidification Project Update.

(Refer to Item No. 12.3.e, Report No. RP-2022-0009)

3.

Municipal Officers Reports to be Considered by General Committee

All Reports and Memorandums considered in General Committee are deemed “Emergency Action Items” or “For Information Items” which require final disposition by Council at this meeting. 

Reports will be automatically held if there is a presentation, delegation, or public meeting on the matter.  

a.

REPORT NO. ADMIN-2022-0016 (AUTOMATIC HOLD)

OFFICE OF THE CAO REPORT NO. ADMIN-2022-0016 dated  April 14, 2022 Virtual Consultation.

b.

REPORT NO. ADMIN-2022-0018 (AUTOMATIC HOLD)

OFFICE OF THE CAO REPORT NO. ADMIN-2022-0018 dated April 14, 2022 regarding Ontario Housing Affordability Task Force Report – Town Staff Response.

c.

REPORT NO. ADMIN-2022-0019

OFFICE OF THE CAO REPORT NO. ADMIN-2022-0019 dated April 13, 2022 regarding Municipal Business Processes - Delegated Authority to Senior Management.

d.

REPORT NO. PD-2022-0031 (AUTOMATIC HOLD)

PLANNING AND DEVELOPMENT REPORT NO. PD-2022-0031 dated April 25, 2022, regarding Bill 109, More Homes for Everyone Act – Comments.

e.

REPORT NO. RP-2022-0009 (AUTOMATIC HOLD)

RECREATION AND PARKS REPORT NO. RP-2022-0009 dated May 2, 2022 regarding Arenas Heat Recovery and Dehumidification Project Update.

4.

Adjourn back into Council

13.

REPORTS AND RECOMMENDATIONS FORWARDED FROM GENERAL COMMITTEE FOR APPROVAL

14.

REPORTS OF THE STANDING COMMITTEES (ADOPTION / RECEIPT OF MINUTES & RECOMMENDATIONS)

15.

PETITIONS/COMMUNICATIONS/MOTIONS

1.

Flying of the Every Child Matters Flag

16.

ADVANCE NOTICE OF MOTION

Motion(s) to be brought forward to the next meeting of Council.

17.

MOTION TO RECEIVE AND FILE GENERAL INFORMATION PACKAGE

Resolution prepared to receive the General Information Package dated May 2, 2022, for information.

18.

STATUTORY PUBLIC MEETING(S) - Start at 6:00 p.m.

These Statutory Public Meetings will be held via Zoom. To participate in the Statutory Public Meetings you can join using the following link:

https://us06web.zoom.us/j/83275388977

or by calling [phone] 

Zoom Webinar ID: 832 7538 8977

1.

9 Caroline Street (Georgetown)

Statutory Public Meeting for a proposed Zoning By-law Amendment to permit 3 street townhouse units at 9 Caroline Street (Georgetown).

a.

REPORT NO. PD-2022-0024

PLANNING AND DEVELOPMENT REPORT NO. PD-2022-0024 dated April 7, 2022 regarding Public Meeting for a proposed Zoning By-law Amendment to permit 3 street townhouse units at 9 Caroline Street (Georgetown).

2.

Development Charges (DC) by-law update, Community Benefits Charges (CBC) by-law, Parkland Dedication by-law update

Statutory Public Meeting for Development Charges (DC) by-law update, Community Benefits Charges (CBC) by-law, Parkland Dedication by-law update – Public Meeting

a.

REPORT NO. CORPSERV-2022-0012

CORPORATE SERVICES REPORT NO. CORPSERV-2022-0012 dated April 19, 2022 regarding Development Charges (DC) by-law update, Community Benefits Charges (CBC) by-law, Parkland Dedication by-law update – Public Meeting.

19.

MOTION TO APPROVE CLOSED SESSION ITEMS

(Council to reconvene into Closed Session if required)

20.

CONSIDERATION OF BYLAWS

1.

BY-LAW NO. 2022-0027

A By-Law to delegate certain powers and duties under the Municipal Act, 2001, S.O. 2001 c.25, and other Acts.

(Refer to Item No. 12.3.c, Report No. ADMIN-2022-0019)

2.

BY-LAW NO. 2022-0028

A By-Law to authorize the street name change of a section of Halton Hills Drive to Humberstone Drive.

(Refer to Item No. 11.2, Report No. PD-2022-0016)

3.

BY-LAW NO. 2022-0029

A By-Law to dedicate certain lands as part of the Public Highway System known as Halton Hills Drive; and as Windtree Way.

(Refer to Item No. 11.2, Report No. PD-2022-0016)

4.

BY-LAW NO. 2022-0030

A By-Law to remove the Holding (H) Provision from Zoning By-law 57-91, as amended by By-laws 2000-138 and 2021-0066, for lands described as Part of Lot 15, Concession 5, Town of Halton Hills, Regional Municipality of Halton, municipally known as 11450 Steeles Avenue (Premier Gateway Employment Area)

(Refer to Item No. 11.3, Report No. PD-2022-0022)

5.

BY-LAW NO. 2022-0032

A By-Law to provide for the levy and collection of rates or levies required for the Town of Halton Hills for the year of 2022 and to provide for the mailing of notices for the payment of taxes.

(Refer to Item No. 11.7, Report No. CORPSERV-2022-0013)

6.

BY-LAW NO. 2022-0031

A By-Law to adopt the proceedings of the Council Meeting held on the 2nd day of May, 2022 and to authorize its execution.

21.

ADJOURNMENT