AGENDA

COUNCIL MEETING

Meeting #:
Date:	Monday, December 17, 2018, Call to Order 3:30 p.m. in Council Chambers, 3:35 p.m. for Closed Session, Reconvene into Open Meeting at 6:00 p.m.
Location:	Halton Hills Town Hall, Council Chambers 1 Halton Hills Drive

​WE REQUEST YOUR CO-OPERATION IN MAINTAINING THE FOCUS AT COUNCIL MEETINGS.  PLEASE REFRAIN FROM TALKING DURING DELEGATION PRESENTATIONS, AND PLEASE ENSURE THAT ALL PAGERS AND CELLULAR TELEPHONES ARE SWITCHED TO A NON-AUDIBLE FUNCTION

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1.

OPENING OF THE COUNCIL MEETING

3:30 p.m.       Council Chambers

2.

CLOSED MEETING/CONFIDENTIAL REPORTS FROM OFFICIALS

1.

MEMORANDUM NO. ADMIN-2018-0007

OFFICE OF THE CAO MEMORANDUM NO. ADMIN-2018-0007 dated December 6, 2018 regarding personal matters about an identifiable individual, including municipal or local board employees. (Production Facility Use)

2.

REPORT NO. ADMIN-2018-0036

OFFICE OF THE CAO REPORT NO. ADMIN-2018-0036 dated November 12, 2018 regarding litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board. (Property Enforcement Matter)

3.

MEMORANDUM NO. ADMIN-2018-0006

OFFICE OF THE CAO MEMORANDUM NO. ADMIN-2018-0006 dated November 28, 2018 regarding litigation or potential litigation including matters before administrative tribunals affecting the municipality or local board. (Development Matter)

4.

VERBAL UPDATE BY A.B. MARSHALL, CAO

OFFICE OF THE CAO VERBAL UPDATE BY A.B. MARSHALL, CAO regarding personal matters about an identifiable individual, including municipal or local board employees and litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. (Personnel Matters)

3.

RECESS AT THE CALL OF THE CHAIR

4.

RECONVENE INTO OPEN SESSION

5.

NATIONAL ANTHEM

6.

ANNOUNCEMENTS

7.

EMERGENCY BUSINESS MATTERS

8.

DISCLOSURES OF PECUNIARY INTEREST/CONFLICT OF INTEREST

9.

COUNCIL DELEGATIONS/PRESENTATIONS

10.

RESOLUTION PREPARED TO ADOPT THE MINUTES OF THE PREVIOUS MEETING(S) OF COUNCIL

1.

Council Meeting Minutes dated November 19, 2018.

2.

Inaugural Council Meeting Minutes dated December 3, 2018.

3.

Confidential Council Meeting Minutes dated November 19, 2018.

(Under Separate Cover)

11.

GENERAL COMMITTEE

COUNCIL TO CONVENE INTO GENERAL COMMITTEE 

   Councillor J. Hurst, Chair

Vet Reports to be considered at General Committee

1.

Public Meetings / Hearings

2.

Delegations/Presentations regarding items in General Committee

a.

S. Silver, Senior Advisor, Strategic Planning & Continuous Improvement

Presentation to General Committee regarding Cannabis Legalization and Retail Update.

(Refer to Item No. 11.3a of this Agenda, Report No. ADMIN-2018-0031)

(PowerPoint)

b.

M. Leighton, Town Treasurer and Manager of Accounting

Presentation to General Committee regarding Related Party Disclosure Requirement.

(Refer to Item No. 11.3b of this agenda, Report No. CORPSERV-2018-0044)

(PowerPoint)

3.

Municipal Officers Reports to be Considered by General Committee

All Reports and Memorandums considered in General Committee are deemed “Emergency Action Items” or “For Information Items” which require final disposition by Council at this meeting. 

Reports will be automatically held if there is a presentation, delegation, or public meeting on the matter.  

a.

REPORT NO. ADMIN-2018-0031 (AUTOMATIC HOLD)

OFFICE OF THE CAO REPORT NO. ADMIN-2018-0031 dated November 30, 2018 regarding Cannabis Legalization and Retail Update.

b.

REPORT NO. CORPSERV-2018-0044 (AUTOMATIC HOLD)

CORPORATE SERVICES REPORT NO. CORPSERV-2018-0044 dated December 3, 2018 regarding Related Party Disclosure Requirement.

c.

REPORT NO. ADMIN-2018-0038

OFFICE OF THE CAO REPORT NO. ADMIN-2018-0038 dated November 27, 2018 regarding Barber Mill Update.

d.

MEMORANDUM NO. PLS-2018-0013

PLANNING AND SUSTAINABILITY MEMORANDUM NO. PLS-2018-0013 dated November 28, 2018 regarding Cannabis Retail Stores.

e.

REPORT NO. CORPSERV-2018-0042

CORPORATE SERVICES REPORT NO. CORPSERV-2018-0042 dated October 15, 2018 regarding 2019 Rates and Fees.

f.

REPORT NO. ADMIN-2018-0032

OFFICE OF THE CAO REPORT NO. ADMIN-2018-0032 dated November 6, 2018 regarding Town of Halton Hills Council Strategic Plan Process.

g.

REPORT NO. ADMIN-2018-0035

OFFICE OF THE CAO REPORT NO. ADMIN-2018-0035 dated November 5, 2018 regarding 2019, 2020, 2021 & 2022 Corporate Christmas Closures.

h.

REPORT NO. PLS-2018-0083

PLANNING AND SUSTAINABILITY REPORT NO. PLS-2018-0083 dated December 10, 2018, regarding Recommendation Report for Removal of the Holding (H4) Provision from 15 Mountainview Road North (Georgetown).

i.

REPORT NO. RP-2018-0029

RECREATION AND PARKS REPORT NO. RP-2018-0029 dated December 10, 2018 regarding Recreation and Parks Strategic Action Plan Terms of Reference.

4.

Adjourn back into Council

12.

REPORTS AND RECOMMENDATIONS FORWARDED FROM GENERAL COMMITTEE FOR APPROVAL

13.

REPORTS OF THE STANDING COMMITTEES (ADOPTION / RECEIPT OF MINUTES & RECOMMENDATIONS)

1.

Report of the Community and Corporate Affairs Committee Meeting held on December 11, 2018.

2.

Report of the Planning, Public Works and Transportation Committee Meeting held on December 11, 2018.

3.

Confidential Minutes of the Community and Corporate Affairs Committee Meeting held on December 11, 2018.

(Under Separate Cover)

14.

RECEIPT OF MINUTES OF ADVISORY/SPECIALCOMMITTEES

1.

Minutes of the Halton Hills Public Library Board Meeting held on October 3, 2018.

2.

Minutes of the Committee of Adjustment Meeting held on November 7, 2018.

3.

Minutes of the Committee of Adjustment Meeting held on November 20, 2018.

15.

PETITIONS/COMMUNICATIONS/MOTIONS

1.

Motion regarding Opt Out of Cannabis Retail Stores

(Refer to Item No. 11.3a of this agenda, Report No. ADMIN-2018-0031)

16.

ADVANCE NOTICE OF MOTION

Motion(s) to be brought forward to the next meeting of Council.

17.

MOTION TO RECEIVE AND FILE GENERAL INFORMATION PACKAGE

Resolution prepared to receive the General Information Package dated December 17, 2018, for information.

18.

MOTION TO APPROVE CLOSED SESSION ITEMS

(Council to reconvene into Closed Session if required)

19.

CONSIDERATION OF BYLAWS

1.

By-Law No. 2018-0072

A By-law to amend By-law 2018-0057 for the appointment of Municipal Law Enforcement Officers for the purpose of enforcing the Town’s Parking By-laws.

2.

By-Law No. 2018-0073

A By-law to amend By-law No. 2012-0026 and to repeal By-law No’s. 2006-0184 and 1987-0121 to appoint a Municipal Law Enforcement Officer and appoint a Weed Inspector for the Town of Halton Hills.

3.

By-Law No. 2018-0074

A By-Law to borrow funds temporarily to meet current expenditures during the fiscal year ending December 31, 2019.

(Recommendation No. CCA-2018-0088, Report No. CORPSERV-2018-0043)

4.

By-Law No. 2018-0075

A By-law to Levy 2019 Interim Taxes and Establish Penalty and Interest Rates.

(Recommendation No. CCA-2018-0091, Report No. CORPSERV-2018-0048)

5.

By-Law No. 2018-0076

A By-law to permit the Municipality to impose fees or charges with respect to services or activities provided, related costs payable, and for the use of its property and to repeal By-law No. 2017-0074.

(Refer to Item No. 11.3e of this Agenda, Report No. CORPSERV-2018-0042)

6.

By-Law No. 2018-0077

A By-law to remove the Holding (H4) Provision from Zoning By-law 2010-0050, as amended, for the lands 15 Mountainview Road North (Georgetown).

(Refer to Item No. 11.3h of this Agenda, Report No. PLS-2018-0083)

7.

By-Law No. 2018-0078

A By-law to adopt the proceedings of the Council Meeting held on the 17th day of December, 2018 and to authorize its execution.

20.

ADJOURNMENT