AGENDA
COUNCIL MEETING

Monday, February 28, 2022, Call to Order 2:00 p.m., Convene into Closed Session at 2:00 p.m., Reconvene into Open Session at 3:00 p.m.

VIA Zoom Meeting

​In our efforts to contain the spread of COVID-19 and to protect all individuals, public attendance at Council Meetings will not be permitted at this time.  Members of the public may request to delegate to this virtual meeting by completing the online delegation form,  (Application to appear before Council) by no later than 4:30 p.m. one business day prior to the meeting.  All requests to delegate must contain a copy of the delegate's intended remarks which will be circulated to all Members of Council in advance as a backup should technology issues occur.  Clerks staff will contact you with the details on how to participate electronically.  If you do not wish to delegate, but would like to submit feedback, please email your comments to [e-mail].  Your comments will be circulated to Council Members in advance of the meeting and will form part of the public record.

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1.

OPENING OF THE COUNCIL MEETING

2:00 p.m.       Council Chambers

2.

CLOSED MEETING/CONFIDENTIAL REPORTS FROM OFFICIALS

1.

REPORT NO. PD-2022-0011

PLANNING AND DEVELOPMENT REPORT NO. PD-2022-0011 dated February 16, 2022 regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. (OLT)

2.

REPORT NO. PD-2022-0012

PLANNING AND DEVELOPMENT REPORT NO. PD-2022-0012 dated February 16, 2022 regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose. (OLT) 

3.

RECONVENE INTO OPEN SESSION

4.

NATIONAL ANTHEM

5.

LAND ACKNOWLEDGEMENT

We would like to begin by acknowledging that the land on which we gather is part of the Treaty lands and Territory of the Mississaugas of the Credit.

6.

ANNOUNCEMENTS

7.

EMERGENCY BUSINESS MATTERS

8.

DISCLOSURES OF PECUNIARY INTEREST/CONFLICT OF INTEREST

9.

COUNCIL DELEGATIONS/PRESENTATIONS

10.

RESOLUTION PREPARED TO ADOPT THE MINUTES OF THE PREVIOUS MEETING(S) OF COUNCIL

1.

Minutes of the Council Workshop held on Monday January 31, 2022.

2.

Confidential Minutes of the Council Meeting held on Monday February 7, 2022.

3.

Minutes of the Council Meeting held on Monday February 7, 2022.

11.

MOTION TO APPROVE CONSENT ITEMS

1.

Transfer Payment Municipal Modernization Program Intake 3

Recommendation:

THAT Report No. ADMIN-2022-0010 dated February 28, 2022, regarding the Transfer Payment Agreement Municipal Modernization Program Intake 3 be received;

AND FURTHER THAT the Mayor and Town Clerk be authorized to enter into a Transfer Payment Agreement with the Ministry of Municipal Affairs and Housing for the Municipal Modernization Program to undertake a Customer Service Delivery Review and Modernization Strategy;

AND FURTHER THAT a By-Law be enacted authorizing the Mayor and Clerk to enter into a Transfer Payment Agreement for the Municipal Modernization Program.

2.

Halton Court Services 2022 Budget and Business Plan

Recommendation:

THAT Report No. CORPSERV-2022-0006 dated February 9, 2022 regarding the Halton Court Services 2022 Business Plan and Budget be received;

AND FURTHER THAT the Halton Court Services 2022 Business Plan and Budget as attached in Appendix A to this report be approved.

3.

Award of Request for Proposal P-110-21 for Multi-function Copiers

Recommendation:

THAT Report No. CORPSERV-2022-0008, dated February 11, 2022 regarding the Award of Request for Proposal P-110-21 for Multi-function Copiers be received;

AND FURTHER THAT the Senior Manager of Purchasing & Risk Management be authorized to issue a purchase order to Ricoh Canada Inc., 100-5560 Explorer Drive, Mississauga, ON  L4W 5M3 for an upset limit of $178,000 plus applicable taxes for the award of RFP P-110-21 for the Purchase of Multi-function copiers;

AND FURTHER THAT the Senior Manager of Purchasing & Risk Management be authorized to issue a purchase order to Ricoh Canada Inc., 100-5560 Explorer Drive, Mississauga ON L4W 5M3 with a total upset limit of $250,000 plus applicable taxes for the award of RFP P-110-21 for the Service of  Multi-function copiers for a sixty (60) month period;

AND FURTHER THAT Council authorize the Mayor and Clerk to execute the Purchase Agreement, the Relocation Requisition, Maintenance Agreement and Limited Warranty and any ancillary documents with Canon Canada Inc. for the award and service of RFP P-090-15 for Multi-function Copiers.

4.

Authorization of a Limiting Distance Agreement under the Ontario Building Code for Parts of Block 6 (Unit 39) & Block 11 (Unit 66); and Town Open Space Block 19 on draft M-Plan Worthington (Humberstone) Subdivision Development

Recommendation:

THAT Report No. PD-2022-0013 dated February 9, 2022, regarding a Limiting Distance Agreement under Div. B Part 9, Section 9.10.14 of the Ontario Building Code 2012, as amended, for the benefit of the townhouse units to be constructed on Part of Block 6 (Unit 39) and Part of Block 11 (Unit 66) on the draft plan of subdivision to be registered by Worthington Homes (Humberstone) Inc., be received;

AND FURTHER THAT Council pass a by-law authorizing the Town to enter into a Limiting Distance Agreement with Worthington Homes (Humberstone) Inc, to allow the limiting distances for the townhouse units to be constructed on Part of Blocks 6 (Unit 39) and Part of Block 11 (Unit 66), to be measured within the limits of Town Block 19, as shown on the draft plan of subdivision for the Humberstone Subdivision Development discussed in this Report.

5.

Uniform Traffic Control By-law 84-01 - Schedule Update

Recommendation:

THAT Report No. TPW-2022-0007, dated February 10, 2022, regarding the Uniform Traffic Control By-law 84-01 - Schedule Update, be received;

AND FURTHER THAT the amendments to the listed Schedules of the Uniform Traffic Control By-law No. 1984-01 be adopted by Council.

6.

Smart Commute Program Memorandum of Understanding - Town of Oakville

Recommendation:

THAT Report No. TPW-2022-0008 dated February 7, 2022, regarding the Smart Commute Program Memorandum of Understanding - Town of Oakville, be received;

AND FURTHER THAT Council approve staff authorization to enter into a Memorandum of Understanding (MoU) with the Town of Oakville to establish arrangements for the delivery of the Smart Commute Program;

AND FURTHER THAT the Mayor and Town Clerk be authorized to enter into a Memorandum of Understanding (MOU) with the Town of Oakville to formalize arrangements for the delivery of the Smart Commute Program;

AND FURTHER THAT Council approve staff authorization to execute any updates to a subsequent MOU with the Town of Oakville as it relates to the delivery of the Smart Commute Program.

12.

GENERAL COMMITTEE

COUNCIL TO CONVENE INTO GENERAL COMMITTEE 

Mayor R. Bonnette, Chair

Vet Reports to be considered at General Committee

1.

Public Meetings / Hearings

2.

Delegations/Presentations regarding items in General Committee

a.

Erin Kaiser, Manager of Economic Development and Innovation - Town of Halton Hills

Presentation to General Committee regarding Launch of New Invest Halton Hills Website.

(Refer to Item No. 12.3.g of this agenda, Memorandum No. ADMIN-2022-0004)

b.

Jeff Markowiak, Director of Development Review & Tony Boutassis, Manager of Investment Attraction - Town of Halton Hills

Presentation to General Committee regarding Development Review and Business Concierge Update.

(Refer to Item No. 12.3.h of this agenda, Memorandum No. PD-2022-0002)

3.

Municipal Officers Reports to be Considered by General Committee

All Reports and Memorandums considered in General Committee are deemed “Emergency Action Items” or “For Information Items” which require final disposition by Council at this meeting. 

Reports will be automatically held if there is a presentation, delegation, or public meeting on the matter.  

a.

REPORT NO. ADMIN-2022-0007

OFFICE OF THE CAO REPORT NO. ADMIN-2022-0007 dated February 9, 2022 regarding Foreign Direct Investment (FDI) Attraction Strategy -Implementation Update.

b.

REPORT NO. ADMIN-2022-0012

OFFICE OF THE CAO REPORT NO. ADMIN-2022-0012 dated February 14, 2022 regarding AMPS Technology Single Source.

c.

REPORT NO. PD-2022-0004

PLANNING AND DEVELOPMENT REPORT NO. PD-2022-0004 dated February 2, 2022 regarding Recommendation Report for proposed Official Plan and Zoning By-law Amendments to allow for a 4-storey, 14-unit affordable housing/assisted living apartment building at 17 Guelph Street (Georgetown).

d.

REPORT NO. PD-2022-0009

PLANNING AND DEVELOPMENT REPORT NO. PD-2022-0009 dated February 11, 2022 regarding Proposed Draft Plan of Condominium for 16 townhouse units at 284 Queen Street East (Acton).

e.

REPORT NO. TPW-2022-0005

TRANSPORTATION AND PUBLIC WORKS REPORT NO. TPW-2022-0005 dated February 8, 2022 regarding Highway 413 Transportation Corridor Federal Impact Assessment – Town of Halton Hills Comments.

f.

REPORT NO. TPW-2022-0006

TRANSPORTATION AND PUBLIC WORKS 2022 REPORT NO. TPW-2022-0006 dated February 15, 2022 regarding Traffic Engineering Work Plan.

g.

MEMORANDUM NO. ADMIN-2022-0004 (AUTOMATIC HOLD)

OFFICE OF THE CAO MEMORANDUM NO. ADMIN-2022-0004 dated February 1, 2022 regarding Launch of the New InvestHaltonHills.com Website.

h.

MEMORANDUM NO. PD-2022-0002 (AUTOMATIC HOLD)

PLANNING AND DEVELOPMENT REPORT NO. PD-2022-0002 dated February 14, 2022 regarding Development Review and Business Concierge Update.

4.

Adjourn back into Council

13.

REPORTS AND RECOMMENDATIONS FORWARDED FROM GENERAL COMMITTEE FOR APPROVAL

14.

REPORTS OF THE STANDING COMMITTEES (ADOPTION / RECEIPT OF MINUTES & RECOMMENDATIONS)

15.

PETITIONS/COMMUNICATIONS/MOTIONS

1.

Support Halton Region's West Nile Virus Response Plan (Annual)

16.

ADVANCE NOTICE OF MOTION

Motion(s) to be brought forward to the next meeting of Council.

17.

MOTION TO RECEIVE AND FILE GENERAL INFORMATION PACKAGE

Resolution prepared to receive the General Information Package dated February 28, 2022, for information.

18.

MOTION TO APPROVE CLOSED SESSION ITEMS

(Council to reconvene into Closed Session if required)

19.

CONSIDERATION OF BYLAWS

1.

BY-LAW NO. 2022-0005

A By-Law to authorize the execution of the transfer payment agreement for the Municipal Modernization Program between Her Majesty the Queen in right of the Province of Ontario represented by the Minister of Municipal Affairs and Housing for the Province of Ontario and the Corporation of the Town of Halton Hills.

(Refer to Item No. 11.1 of this agenda, Report No. ADMIN-2022-0010)

2.

BY-LAW NO. 2022-0006

A By-Law to adopt Amendment No. 45 to the Official Plan of the Town of Halton Hills, 17 Guelph Street (Georgetown) Lot 16, Registered Plan 32, Town of Halton Hills, Regional Municipality of Halton (File No. D09OPA21.003).

(Refer to Item No. 12.3.e of this agenda, Report No. PD-2022-0004)

3.

BY-LAW NO. 2022-0007

A By-Law to amend Zoning By-law 2010-0050, as amended Lot 16, Registered Plan 32 Town of Halton Hills, Regional Municipality of Halton municipally known as 17 Guelph Street (Georgetown)

(Refer to Item No. 12.3.e of this agenda, Report No. PD-2022-0004)

4.

BY-LAW NO. 2022-0008

A By-Law to authorize the Town to enter into a Limiting Distance Agreement with Worthington Homes (Humberstone) Inc. to allow spatial separation to be measured on Town Block 19 for the benefit of 2 townhome units to be constructed on Part of Block 6 (Unit 39 and Part Block 11 (Unit 66) on the draft plan of subdivision.

(Refer to Item No. 11.4 of this agenda, Report No. PD-2022-0013)

5.

BY-LAW NO. 2022-0009

A By-Law to amend By-law No.1984-0001, being a by-law to regulate traffic and parking on highways under the jurisdiction of the Town of Halton Hills.

(Refer to Item No. 11.5 of this agenda, Report No. TPW-2022-0007)

6.

BY-LAW NO. 2022-0010

A By-Law to appoint a Municipal Law Enforcement Officer.

7.

BY-LAW NO. 2022-0011

A By-Law to adopt the proceedings of the Council Meeting held on the 28th day of February, 2022 and to authorize its execution.

20.

ADJOURNMENT