ADDENDUM AGENDA
COUNCIL MEETING

Monday, December 13, 2021, Call to Order 3:00 p.m.

VIA Zoom Meeting

In our efforts to contain the spread of COVID-19 and to protect all individuals, public attendance at Council Meetings will not be permitted at this time. Members of the public may request to delegate to this virtual meeting by completing the online delegation form, (Application to appear before Council) by no later than 4:30 p.m. on the Friday before the meeting. All requests to delegate must contain a copy of the delegate's intended remarks which will be circulated to all Members of Council in advance as a backup should technology issues occur. Clerks staff will contact you with the details on how to participate electronically. If you do not wish to delegate, but would like to submit feedback, please email your comments to clerks@haltonhills.ca. Your comments will be circulated to Council Members in advance of the meeting and will form part of the public record.

1.
OPENING OF THE COUNCIL MEETING

3:00 p.m. Council Chambers

2.
CLOSED MEETING/CONFIDENTIAL REPORTS FROM OFFICIALS

3.
RECONVENE INTO OPEN SESSION

4.
NATIONAL ANTHEM

5.
LAND ACKNOWLEDGMENT

We would like to begin by acknowledging that the land on which we gather is part of the Treaty lands and Territory of the Mississaugas of the Credit.

6.
ANNOUNCEMENTS

1.
Culture Day Successes

2.
Staff Recognition - AMCTO Executive Diploma

7.
EMERGENCY BUSINESS MATTERS

8.
DISCLOSURES OF PECUNIARY INTEREST/CONFLICT OF INTEREST

9.
COUNCIL DELEGATIONS/PRESENTATIONS

1.
Hal Watson & Marty Hughes - Community Foundation of Halton North

1.CFHN Introduction Package for Town Council Halton Hills.pdf

Delegation to Council regarding Community Foundation of Halton North.

10.
RESOLUTION PREPARED TO ADOPT THE MINUTES OF THE PREVIOUS MEETING(S) OF COUNCIL

1.
Confidential Minutes of the Council Meeting held on Monday November 15, 2021.

2.
Minutes of the Council Meeting held on Monday November 15, 2021.

1.Post-Meeting Minutes - Council Meeting_Nov15_2021 - English.pdf

3.
Minutes of the Public Meeting held on Monday November 15, 2021.

1.Mins-PublicMeeting (2021-0010)-2021-11-15.pdf

(Public Meeting-2021-0010)

4.
Minutes of the Public Meeting held on Thursday November 15, 2021.

1.Mins-PublicMeeting (2021-0011)-2021-11-15.pdf

(Public Meeting-2021-0011)

11.
CONSENT ITEMS

1.
Award of Second Stage Selection Process for Master Agreement OECM-2019-335 for Apparel and Related Products & Services

1.REPORT NO. CORPSERV-2021-0046.pdf

Recommendation:

That Report No. CORPSERV-2021-0046 dated December 13, 2021 regarding award of proposal P-086-21, for the Second Stage Selection Process for Master Agreement OECM-2019-335 for Apparel and Related Products & Services be received;

AND FURTHER THAT the contract for Second Stage Selection Process for Master Agreement OECM-2019-335 for Apparel and Related Products & Services be awarded to Mark's Commercial, a division of Mark's Work Wearhouse Ltd of #110, 205 Quarry Park Blvd SE, Calgary, AB T2C 3E7 for the period January 1, 2022 to May 28, 2022, with one (1) additional period of up to two (2) years to renew;

AND FURTHER THAT the Senior Manager of Purchasing and Risk Management be authorized to issue a purchase order to Mark’s Commercial, a division of Mark’s Work Wearhouse Ltd of #110, 205 Quarry Park Blvd SE, Calgary, AB T2C 3E7 in the estimated award of $20,000 (excluding HST) for the initial five month term and an estimated contract renewal amount of $50,000 (excluding HST) for subsequent renewals if exercised;

AND FURTHER THAT Council authorizes the Mayor and Clerk to execute the necessary documents to enter into a Ontario Education Collaborative Marketplace (OECM) Customer-Supplier Agreement (CSA).

2.
2022 Municipal Election – Voting Methods and Election Equipment Single Source

1.REPORT NO. ADMIN-2021-0056 .pdf

Recommendation:

THAT Report No. ADMIN-2021-0056 dated November 19, 2021 regarding the 2022 Municipal Election – Voting Methods Single Source be received;

AND FURTHER THAT vote tabulation and online voting equipment be utilized to conduct the 2022 Municipal Election as approved by Council through report No. ADMIN-2021-0021, dated September 7, 2021 regarding Alternate Voting Methods for the 2022 Municipal Election;

AND FURTHER THAT the Manager of Purchasing be authorized to issue a single source purchase order to Elections Ontario, 51 Rolark Drive,, Toronto, Ontario, M1R 3B1 for the upset limit of $13,000 (including applicable taxes) for the rental of vote tabulation equipment and tablets;

AND FURTHER THAT the Manager of Purchasing be authorized to issue a single source purchase order to Dominion Voting Systems, 215 Spadina Avenue, Suite 200, Toronto ON M5T 2C7, for the upset limit of $135,000 (plus applicable taxes) for the rental of vote tabulation equipment, online voting and for the purchase of various election supplies including ballots, ballot boxes, and tabulator memory cards;

AND FURTHER THAT the Mayor and Clerk be authorized to execute the required agreements.

3.
Microsoft Select Plus Agreement Renewal

1.REPORT NO. CORPSERV-2021-0047.pdf

Recommendation:

THAT Report No. CORPSERV-2021-0047, dated December 02, 2021, regarding the Microsoft Select Plus Agreement renewal be received;

AND FURTHER THAT Council authorize the extension of the existing agreement with the Large Account Reseller (LAR), Softchoice LP, 173 Dufferin St. Suite 200, Toronto, Ontario for the supply of Microsoft Licences for various Town of Halton Hills programs as required until September 30, 2022, under MGS Microsoft Master Business Agreement #U8364444;

AND FURTHER THAT the Senior Manager of Purchasing and Risk Management be authorized to issue purchase order(s) to Softchoice LP, 173 Dufferin St. Suite 200, Toronto, Ontario for Microsoft Licences for a one (1) year period in the total upset limit of $100,000.00 plus applicable taxes.

4.
Stewarttown Secondary Plan – Project Update

1.REPORT NO. PD-2021-0071.pdf

2.APPENDIX 1 to PD-2021-0071.pdf

Recommendation:

THAT Report No. PD-2021-0071 dated November 19, 2021 regarding the Stewarttown Secondary Plan – Project Update be received for information.

5.
Recommendation Report regarding updates to Site Plan Control By-law 2013-0070

1.REPORT NO. PD-2021-0073 .pdf

2.Schedule 1 - Site Plan By-law Amendment.pdf

Recommendation:

THAT Report No. PD-2021-0073, dated November 29, 2021, with respect to a “Recommendation Report regarding updates to Site Plan Control By-law 2013-0070”, be received;

AND FURTHER THAT the necessary By-law be enacted to amend Site Plan Control By-law 2013-0070, as generally shown in SCHEDULE 1 – SITE PLAN CONTROL BY-LAW AMENDMENT.

6.
Outdoor Ice Facilities Update

1.MEMORANDUM NO. RP-2021-0008 .pdf

Purpose:

The purpose of Memorandum No. RP-2021-0008 dated November 26, 2021 is to update Members of Council regarding Outdoor Ice Facilities.

12.
GENERAL COMMITTEE

COUNCIL TO CONVENE INTO GENERAL COMMITTEE

Mayor R. Bonnette, Chair

Vet Reports to be considered at General Committee

1.
Public Meetings / Hearings

2.
Delegations/Presentations regarding items in General Committee

a.
Erin Carter, Recreation Coordinator - Children - Town of Halton Hills

Presentation to General Committee regarding Inclusive Recreation with Opening Remarks by Samantha Howard, Director of Recreation Services.

(Refer to Item No. 12.3.i of this agenda, Memorandum No. RP-2021-0007)

b.
Catherine Jay & Paul Lowes - SGL Planning and Design and Rob Stribbell, Senior Planner - Policy - Town of Halton Hills

Presentation to General Committee regarding Southeast Georgetown Secondary Plan - Land Use Alternatives.

(Refer to Item No. 12.3.c of this agenda, Report No. PD-2021-0062)