AGENDA
COUNCIL MEETING

Monday, February 07, 2022, Call to Order 2:00 p.m., Convene into Closed Session at 2:00 p.m., Reconvene into Open Session at 3:00 p.m.

VIA Zoom Meeting

​In our efforts to contain the spread of COVID-19 and to protect all individuals, public attendance at Council Meetings will not be permitted at this time.  Members of the public may request to delegate to this virtual meeting by completing the online delegation form,  (Application to appear before Council) by no later than 4:30 p.m. one business day prior to the meeting.  All requests to delegate must contain a copy of the delegate's intended remarks which will be circulated to all Members of Council in advance as a backup should technology issues occur.  Clerks staff will contact you with the details on how to participate electronically.  If you do not wish to delegate, but would like to submit feedback, please email your comments to [e-mail].  Your comments will be circulated to Council Members in advance of the meeting and will form part of the public record.

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1.

OPENING OF THE COUNCIL MEETING

2:00 p.m.       Council Chambers

2.

CLOSED MEETING/CONFIDENTIAL REPORTS FROM OFFICIALS

1.

REPORT NO. ADMIN-2022-0008

OFFICE OF THE CAO REPORT NO. ADMIN-2022-0008 dated January 19, 2022 regarding personal matters about an identifiable individual, including municipal or local board employees. (Enforcement)

2.

REPORT NO. FIRE-2022-0001

FIRE SERVICES REPORT NO. FIRE-2022-0001 dated January 19, 2022 regarding labour relations or employee negotiations. (Operations)

3.

REPORT NO. RP-2022-0002

RECREATION AND PARKS REPORT NO. RP-2022-0002 dated February 7, 2022 regarding personal matters about an identifiable individual, including municipal or local board employees. (Parks)

3.

RECONVENE INTO OPEN SESSION

4.

NATIONAL ANTHEM

5.

LAND ACKNOWLEDGEMENT

We would like to begin by acknowledging that the land on which we gather is part of the Treaty lands and Territory of the Mississaugas of the Credit.

6.

ANNOUNCEMENTS

1.

Black History Month

7.

EMERGENCY BUSINESS MATTERS

8.

DISCLOSURES OF PECUNIARY INTEREST/CONFLICT OF INTEREST

9.

COUNCIL DELEGATIONS/PRESENTATIONS

10.

RESOLUTION PREPARED TO ADOPT THE MINUTES OF THE PREVIOUS MEETING(S) OF COUNCIL

1.

Confidential Minutes of the Council Meeting held on Monday January 17, 2022.

2.

Minutes of the Council Meeting held on Monday January 17, 2022.

11.

CONSENT ITEMS

1.

Updated Use of Corporate Resources during an Election Year Policy

Recommendation:

THAT Report No. ADMIN-2022-0005 dated February 7, 2022 regarding Updated Use of Corporate Resources during an Election Year Policy be received;

AND FURTHER THAT Council approve the Use of Corporate Resources during an Election Year Policy, attached as Appendix A to this report;

AND FURTHER THAT the previous PLCY-2018-0002 be repealed.

2.

Esri Canada Ltd. Enterprise Advantage Program Agreement Renewal

Recommendation:

THAT Report No. CORPSERV-2022-0002 dated January 13th, 2022 regarding Esri Canada Ltd. Enterprise Advantage Program Agreement Renewal be received.

AND FURTHER THAT the Mayor and Clerk be authorized to execute a one (1) year Enterprise Advantage Program (EAP) Agreement with Esri Canada Ltd. (“Esri”), 12 Concorde Place, Suite 900, Toronto, Ontario for the provision of specialized strategic advisory, professional consulting, and training services in the amount of $25,000 plus applicable taxes;

AND FURTHER THAT the Director of Information Technology Services be authorized to renew this agreement for three (3) subsequent years or until such time as the Town is no longer in need of the services provided by ESRI Canada Ltd.

3.

Award of Request for Proposal 21-001 Supply and Delivery of Stationery and Related Items on behalf of Halton Co-operative Purchasing Group (HCPG)

Recommendation:

THAT Report No. CORPSERV 2022-0005, dated February 7, 2022, for the award of Request for Proposal 21-001 Supply and Delivery of Stationery and Related Items on behalf of the Halton Co-operative Purchasing Group (HCPG) be received;

AND FURTHER THAT the Senior Manager of Purchasing and Risk Management be authorized to issue a purchase order in the amount of $65,000 (exclusive of HST) to Corporate Express Canada Inc., operating as Staples Advantage Canada, 550 Pendant Drive, Mississauga, Ontario L5T 2W6, for a one (1) year term, with four (4) additional one (1) year options to renew, estimated at $65,000 per year (exclusive of HST);

AND FURTHER THAT the Senior Manager of Purchasing and Risk Management be authorized to issue a purchase order in the amount of $65,000 (exclusive of HST) to Corporate Express Canada Inc., operating as Staples Advantage Canada, 550 Pendant Drive, Mississauga, Ontario L5T 2W6 for the term of the contract.

4.

Award of Bids for Geothermal Heat Pumps Replacement

Recommendation:

THAT Report No. FIRE-2022-0002, dated January 26, 2022 regarding Award of Bids for Geothermal Heat Pumps Replacement be received;

AND FURTHER THAT Council approve the award of the bid for the Headquarters and Maple Avenue Stations, Geothermal Heat Pumps Replacement to VCI Controls Inc., 1 Royal Gate Blvd, Suite D, Vaughan ON L4L 8Z7 in the amount of $210,839.31 plus applicable taxes;

AND FURTHER THAT the scope of the Replace Heat Pumps at Headquarters Station (capital project 5500-02-2002) be expanded to include the replacement of heat pumps at the Maple Avenue Station as detailed in the Report FIRE–2022-0002;

AND FURTHER THAT the capital budget for Replace Heat Pumps at Headquarters Station (project 5500-02-2002) be increased by $201,100 from $50,000 to $251,100 and that the additional funding be financed by $100,000 of ICIP grant funding, and $101,100 from the Capital Replacement Reserve.

12.

GENERAL COMMITTEE

COUNCIL TO CONVENE INTO GENERAL COMMITTEE 

Mayor R. Bonnette, Chair

Vet Reports to be considered at General Committee

1.

Public Meetings / Hearings

2.

Delegations/Presentations regarding items in General Committee

a.

Carlos Alvarez & Heather Doerksen - KPMG

Presentation to General Committee regarding KPMG 2021 Audit Planning Report with Opening Remarks provided by Moya Leighton, Town Treasurer and Director of Finance - Town of Halton Hills.

(Refer to Item No. 12.3.c of this agenda, Report No. CORPSERV-2022-0003)

b.

Erin Kaiser, Manager of Economic Development and Innovation - Town of Halton Hills

Presentation to General Committee regarding Community Improvement Plan (CIP) Update – Directions Report.

(Refer to Item No. 12.3.a of this agenda, Report No. ADMIN-2022-0002)

3.

Municipal Officers Reports to be Considered by General Committee

All Reports and Memorandums considered in General Committee are deemed “Emergency Action Items” or “For Information Items” which require final disposition by Council at this meeting. 

Reports will be automatically held if there is a presentation, delegation, or public meeting on the matter.  

a.

REPORT NO. ADMIN-2022-0002 (AUTOMATIC HOLD)

OFFICE OF THE CAO REPORT NO. ADMIN-2022-0002 dated January 20, 2022 regarding Community Improvement Plan (CIP) Update – Directions Report.

b.

REPORT NO. ADMIN-2022-0006

OFFICE OF THE CAO REPORT NO. ADMIN-2022-0006 dated January 24, 2022 regarding Hamilton, Halton, Brant Regional Tourism Association (HHBRTA) Partnership Funding Program Memorandum of Understanding (MOU).

c.

REPORT NO. CORPSERV-2022-0003 (AUTOMATIC HOLD)

CORPORATE SERVICES REPORT NO. CORPSERV-2022-0003 dated February 7, 2022 regarding KPMG 2021 Year End Audit Planning Report.

d.

REPORT NO. PD-2022-0006

PLANNING AND DEVELOPMENT REPORT NO. PD-2022-0006 dated January 25, 2022 regarding Georgetown GO Station Area/Mill Street Corridor Secondary Plan Review – Award of Contract.

e.

REPORT NO. PD-2022-0008

PLANNING AND DEVELOPMENT REPORT NO. PD-2022-0008 dated January 21, 2022 regarding Intention to Designate under Part IV, Section 29 of the Ontario Heritage Act – 70 Mill Street (Old Post Office).

f.

REPORT NO. PD-2022-0010

PLANNING AND DEVELOPMENT REPORT NO. PD-2022-0010 dated January 24, 2022 regarding Intention to Designate under Part IV, Section 29 of the Ontario Heritage Act – 29 Edith Street (Georgetown Lawn Bowling Club).

g.

REPORT NO. TPW-2022-0001

TRANSPORTATION AND PUBLIC WORKS REPORT NO. TPW-2022-0001 dated January 26, 2022 regarding Automated Speed Enforcement.

h.

MEMORANDUM NO. RP-2022-0001

RECREATION AND PARKS MEMORANDUM NO. RP-2022-0001 dated February 7, 2022 regarding Vaccine Clinic and Test Site Update.

4.

Adjourn back into Council

13.

REPORTS AND RECOMMENDATIONS FORWARDED FROM GENERAL COMMITTEE FOR APPROVAL

14.

REPORTS OF THE STANDING COMMITTEES (ADOPTION / RECEIPT OF MINUTES & RECOMMENDATIONS)

15.

PETITIONS/COMMUNICATIONS/MOTIONS

1.

Affordable Child Care in Halton

2.

Dissolve Ontario Land Tribunal

3.

New Gravel Extraction Licensing applications

16.

ADVANCE NOTICE OF MOTION

Motion(s) to be brought forward to the next meeting of Council.

17.

MOTION TO RECEIVE AND FILE GENERAL INFORMATION PACKAGE

Resolution prepared to receive the General Information Package dated February 7, 2022, for information.

18.

MOTION TO APPROVE CLOSED SESSION ITEMS

(Council to reconvene into Closed Session if required)

19.

CONSIDERATION OF BYLAWS

1.

BY-LAW NO. 2022-0004

A By-Law to adopt the proceedings of the Council Meeting held on the 7th day of February, 2022 and to authorize its execution.

20.

ADJOURNMENT