AGENDA

COUNCIL MEETING

Meeting #:
Date:	Monday, November 19, 2018, Call to Order 4:00 p.m. in Council Chambers, 4:05 p.m. for Closed Session, Reconvene into Open Council Meeting at 6:00 p.m.
Location:	Halton Hills Town Hall, Council Chambers 1 Halton Hills Drive

​WE REQUEST YOUR CO-OPERATION IN MAINTAINING THE FOCUS AT COUNCIL MEETINGS.  PLEASE REFRAIN FROM TALKING DURING DELEGATION PRESENTATIONS, AND PLEASE ENSURE THAT ALL PAGERS AND CELLULAR TELEPHONES ARE SWITCHED TO A NON-AUDIBLE FUNCTION

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1.

OPENING OF THE COUNCIL MEETING

4:00 p.m.       Council Chambers

2.

CLOSED MEETING/CONFIDENTIAL REPORTS FROM OFFICIALS

1.

CONFIDENTIAL VERBAL UPDATE BY A.B. MARSHALL, CAO

OFFICE OF THE CAO CONFIDENTIAL VERBAL UPDATE BY A.B. MARSHALL, CAO regarding personal matters about an identifiable individual, including municipal or local board employees and litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. (Personnel Matters)

2.

MEMORANDUM NO. CORPSERV-2018-0004

CORPORATE SERVICES MEMORANDUM NO. CORPSERV-2018-0004 dated November 19, 2018 regarding personal matters about an identifiable individual, including municipal or local board employees and advice that is subject to solicitor-client privilege, including communications necessary for that purpose. (Communication Update on a Confidential Matter)

(Limited Distribution - Under separate cover)

3.

RECESS AT THE CALL OF THE CHAIR

4.

RECONVENE INTO OPEN SESSION

5.

NATIONAL ANTHEM

6.

ANNOUNCEMENTS

7.

EMERGENCY BUSINESS MATTERS

8.

DISCLOSURES OF PECUNIARY INTEREST/CONFLICT OF INTEREST

9.

COUNCIL DELEGATIONS/PRESENTATIONS

10.

RESOLUTION PREPARED TO ADOPT THE MINUTES OF THE PREVIOUS MEETING(S) OF COUNCIL

1.

Special Council Meeting Minutes dated September 24, 2018

2.

Joint Regional Council Workshop Minutes dated November 7, 2018.

(Quorum of Town of Halton Hills Council in attendance)

3.

Confidential Special Council Meeting Minutes dated September 24, 2018.

(Under Separate Cover)

11.

GENERAL COMMITTEE

COUNCIL TO CONVENE INTO GENERAL COMMITTEE 

     Councillor J. Fogal, Chair

Vet Reports to be considered at General Committee

1.

Public Meetings / Hearings

2.

Delegations/Presentations regarding items in General Committee

a.

Susan Silver, Senior Advisor, Strategic Planning and Continuous Improvement

Presentation to General Committee regarding Cannabis Consultation Plan.

(Refer to Item No. 11.3.a of this Agenda, Report No. ADMIN-2018-0033)

PowerPoint

3.

Municipal Officers Reports to be Considered by General Committee

All Reports and Memorandums considered in General Committee are deemed “Emergency Action Items” or “For Information Items” which require final disposition by Council at this meeting. 

Reports will be automatically held if there is a presentation, delegation, or public meeting on the matter.  

a.

REPORT NO. ADMIN-2018-0033 (AUTOMATIC HOLD)

OFFICE OF THE CAO REPORT NO. ADMIN-2018-0033 dated October 22, 2018 regarding Cannabis Consultation Plan.

b.

REPORT NO. ADMIN-2018-0034

OFFICE OF THE CAO REPORT NO. ADMIN-2018-0034 dated October 29, 2018 regarding Identification, Removal and Prevention of Barriers affecting electors and candidates with disabilities – 2018 Municipal Election.

c.

REPORT NO. ADMIN-2018-0037

OFFICE OF THE CAO REPORT NO. ADMIN-2018-0037 dated November 12, 2018 regarding Georgetown Central BIA Business Improvement Area (also known as the Downtown Georgetown BIA) Board of Management 2018-2022.

d.

MEMORANDUM NO. TPW-2018-0013

TRANSPORTATION AND PUBLIC WORKS MEMORANDUM NO. TPW-2018-0013 dated November 8, 2018 regarding 2018 Capital Construction Program Update.

4.

Adjourn back into Council

12.

REPORTS AND RECOMMENDATIONS FORWARDED FROM GENERAL COMMITTEE FOR APPROVAL

13.

REPORTS OF THE STANDING COMMITTEES (ADOPTION / RECEIPT OF MINUTES & RECOMMENDATIONS)

1.

Report of the Community and Corporate Affairs Committee Meeting held on November 12, 2018

2.

Report of the Planning, Public Works and Transportation Committee Meeting held on November 13, 2018

14.

RECEIPT OF MINUTES OF ADVISORY/SPECIALCOMMITTEES

1.

Minutes of the Acton BIA Board of Management Meeting held on September 10, 2018.

2.

Minutes of the Halton Hills Public Library Board Meeting held on September 12, 2018.

3.

Minutes of the Committee of Adjustment Meeting held on September 5, 2018.

4.

Minutes of the Heritage Halton Hills Committee Meeting held on September 19, 2018.

5.

Minutes of the Halton HIlls Accessibility Advisory Committee Meeting held on September 26, 2018.

6.

Minutes of the Committee of Adjustment Meeting held on October 3, 2018.

15.

PETITIONS/COMMUNICATIONS/MOTIONS

16.

ADVANCE NOTICE OF MOTION

Motion(s) to be brought forward to the next meeting of Council.

17.

MOTION TO RECEIVE AND FILE GENERAL INFORMATION PACKAGE

Resolution prepared to receive the General Information Package dated November 19, 2018, for information.

18.

MOTION TO APPROVE CLOSED SESSION ITEMS

(Council to reconvene into Closed Session if required)

19.

CONSIDERATION OF BYLAWS

1.

By-law No. 2018-0065

A By-law to authorize the Mayor and Clerk to execute an Encroachment Agreement with the owners of 7 Albert Street (at Charity Street), Georgetown.

(Recommendation No. PPT-2018-0076. Report No. PLS-2018-0078)

2.

By-law No. 2018-0066

A By-law to authorize the execution of a Lease Renewal with Mold-Masters (2007) Limited for part of the un-opened road allowance between Concessions 10 and 11, for a temporary parking lot.

(Recommendation No. PPT-2018-0077, Report No. PLS-2018-0079)

3.

By-law No. 2018-0067

A By-law to amend the Heritage Property Tax Refund Program By-law No. 2010-0006 (Housekeeping Amendment).

4.

By-law No. 2018-0068

A By-law to amend By-law 2002-0152 Respecting the Conveyance of Land or Payment of Cash-in-lieu of Parkland for Public Park Purpose.

(Recommendation No. CCA-2018-0084, Report No. RP-2018-0027)

5.

By-law No. 2018-0069

A By-law to adopt a revised Municipal Emergency Response Plan for the Town of Halton Hills.

(Recommendation No. CCA-2018-0083, Report No. FIRE-2018-0002)

6.

By-law No. 2018-0070

A By-law to adopt the proceedings of the Council Meeting held on the 19th day of November, 2018 and to authorize its execution.

20.

ADJOURNMENT