ADDENDUM AGENDA
COUNCIL MEETING

Monday, July 10, 2023, Call to Order 2:30 p.m., Convene into Closed Session at 2:30 p.m., Reconvene into Open Session at 3:00 p.m.

Halton Hills Town Hall, Council Chambers

1 Halton Hills Drive

Town Council meetings are being conducted using a hybrid model where members of Council have the opportunity to participate in-person at Town Hall or electronically via Zoom. At this time, members of the public are encouraged to continue to view the meeting by watching the live stream through the Town's Municipal Calendar webpage. Should you wish to delegate to a Council meeting, please complete the online delegation form no later than one business day before the meeting is to be held.

1.
CALL TO ORDER

2:30 p.m. Council Chambers

2.
MOVE INTO CLOSED SESSION

1.
DISCLOSURES OF PECUNIARY/CONFLICT OF INTEREST

2.
REPORT NO. PD-2023-050

PLANNING AND DEVELOPMENT REPORT NO. PD-2023-050 dated July 10, 2023 regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. (OLT)

3.
OPEN MEETING

1.
O CANADA

2.
LAND ACKNOWLEDGEMENT

We would like to begin by acknowledging that the land on which we gather is part of the Treaty lands and Territory of the Mississaugas of the Credit.

3.
DISCLOSURES OF PECUNIARY/CONFLICT OF INTEREST

4.
OTHER BUSINESS (ANNOUNCEMENTS, EMERGENCY MATTERS)

5.
RESOLUTION TO ADOPT GENERAL COMMITEE ITEMS FROM THE PREVIOUS COUNCIL MEETING

1.
REPORT NO. ADMIN-2023-013

OFFICE OF THE CAO REPORT NO. ADMIN-2023-013 dated March 29, 2023 regarding Amendments to the Noise By-law No. 2010-0030.

(Recommendation No. GC-2023-0081)

2.
REPORT NO. ADMIN-2023-022

OFFICE OF THE CAO REPORT NO. ADMIN-2023-022 dated June 2, 2023 regarding Request from Property Owner of 1 James Young Drive for a variance to the Fence By-law 2002-0060, as amended at 1 James Young Drive, (Georgetown) Town of Halton Hills.

(Recommendation No. GC-2023-0082)

3.
REPORT NO. BEC-2023-008

BUSINESS, ENVIRONMENT AND CULTURE REPORT NO. BEC-2023-008 dated June 2, 2023 regarding 17 Guelph Street - Affordable Housing Development Update.

(Recommendation No. GC-2023-0083)

4.
REPORT NO. CS-2023-009

CORPORATE SERVICES REPORT NO. CS-2023-009 dated May 25, 2023 regarding Operating Budget Status for the Year Ended December 31, 2022 and Projected Operating Deficit.

(Recommendation No. GC-2023-0084)

5.
REPORT NO. CS-2023-017

CORPORATE SERVICES REPORT NO. CS-2023-017 dated June 6, 2023 regarding 2023 Personnel Policy Manual.

(Recommendation No. GC-2023-0085)

6.
REPORT NO. CS-2023-024

CORPORATE SERVICES REPORT NO. CS-2023-024 dated June 5, 2023 regarding Changes and Process Improvements – 2024 Operating & Capital Budgets.

(Recommendation No. GC-2023-0089)

7.
REPORT NO. RP-2023-005

RECREATION AND PARKS REPORT NO. RP-2023-005 dated May 23, 2023 regarding Park Naming Request.

(Recommendation No. GC-2023-0092)

8.
REPORT NO. TPW-2023-009

TRANSPORTATION AND PUBLIC WORKS REPORT NO. TPW-2023-009 dated June 1, 2023 regarding Implementation of new Consolidated Linear Infrastructure Environmental Compliance Approval (CLI-ECA) Regulations by the Ministry of the Environment, Conservation and Parks (MECP) for Stormwater Infrastructure.

(Recommendation No. GC-2023-0093)

6.
CONFIRMATION OF MINUTES OF PREVIOUS COUNCIL MEETINGS

1.
Minutes of the Council Workshop held on Monday June 12, 2023.

1.Post-Meeting Minutes - Council Workshop_Jun12_2023 - English.pdf

2.
Confidential Minutes of the Council Meeting held on Monday June 19, 2023.

3.
Minutes of the Council Meeting held on Monday June 19, 2023.

1.Post-Meeting Minutes - Council_Jun19_2023 - English.pdf

7.
PUBLIC PRESENTATION/DELEGATION

8.
CONSENT ITEMS

1.
Reserves, Discretionary Reserve Funds, Obligatory Reserve Funds and Trust Funds as at December 31, 2022

1.REPORT NO. CS-2023-011.pdf

Recommendation:

That Report No. CS-2023-011 dated June 12, 2023, regarding Reserves, Discretionary Reserve Funds, Obligatory Reserve Funds and Trust Funds as at December 31, 2022 be received for information.

2.
2022 Treasurer’s Statement for Development Charges Reserve Funds and Parkland Dedication Reserve Fund

1.REPORT NO. CS-2023-012.pdf

Recommendation:

THAT Report No. CS-2023-012 dated June 26, 2023, regarding the 2022 Treasurer’s Statement for development charges reserve funds, parkland dedication reserve fund, and the community benefits charges reserve fund be received as information.

3.
Bill 97 – Royal Assent

1.MEMORANDUM NO. PD-2023-002.pdf

Purpose:

The purpose of Memorandum No. PD-2023-002 is to provide Council with an update regarding Bill 97, the Helping Homebuyers, Protecting Tenants Act, 2023.

4.
Halton Region Council’s endorsement of a plan to transition Regional planning services to the local municipalities

1.MEMORANDUM NO. PD-2023-003.pdf

2.Schedule 1 - Halton Region Report LPS34-23 with Attachment 1 Summary of Regional Transition Plan.docx.pdf

Purpose:

The purpose of Memorandum No. PD-2023-003 is to update Council and provide a brief summary of the planning services Transition Plan endorsed by Halton Region Council at their meeting on May 24, 2023.

9.
GENERAL COMMITTEE

COUNCIL TO CONVENE INTO GENERAL COMMITTEE

Councillor J. Brass, Chair

Vet Reports to be considered at General Committee

1.
PRESENTATIONS/DELEGATIONS

a.
Carlos Alvarez - KPMG

1.9.1.a Rpt-CS-2023-2022 (Audit Findings Report) Presentation.pdf

Presentation to General Committee regarding 2022 Annual Financial Statements, Management Discussion and Analysis and Financial Information Return with Opening Remarks by Moya Leighton, Town Treasurer and Director of Finance.

(Refer to Item No. 9.2.e, Report No. CS-2023-022)

b.
Mandy Keller, Senior Manager of Community Development - Town of Halton Hills

1.9.1.b Council Presentation - CPP Update - July 2023.pdf

Presentation to General Committee regarding Community Partnership Program (CPP) Review and Guideline Update with Opening Remarks by Paul Damaso, Commissioner of Recreation and Parks.

(Refer to Item No. 9.2.j, Report No. RP-2023-008)

c.
Samantha Howard, Director of Recreation Services - Town of Halton Hills

1.23 07 10 Youth Services Update_Council Presentation.pdf

Presentation to General Committee regarding Youth Services Update.

(Refer to Item No.9.2.k, Report No. RP-2023-009)

d.
Joseph D Krebs and Donna McClurg

Delegation to General Committee regarding Intention to Designation under Part IV, Section 29 of the Ontario Heritage Act – 4 Stewarttown Road (Harrison-Brown House).

(Refer to Item No. 9.2.h, Report No. PD-2023-047)

e.
Catherine Mayer

Delegation to General Committee regarding Request for an Exemption from the Noise By-law 2010-0030 at 12184 Eighth Line, Town of Halton Hills.

(Refer to Item No. 9.2.b, Report No. ADMIN-2023-023)

f.
Lori Yaworski and Sonja St.Jacques

Delegation to General Committee regarding Request for an Exemption from the Noise By-law 2010-0030 at 12184 Eighth Line, Town of Halton Hills.

(Refer to Item No. 9.2.b, Report No. ADMIN-2023-023)

g.
Olaf Krahmer, Optimist Club of Halton Hills

Delegation to General Committee regarding Community Partnership Program (CPP) Review and Guideline Update.

(Refer to Item No. 9.2.j, Report No. RP-2023-008)

h.
Louie Violo, Head for the Hills Craft Beer Festival - Lions Club of Georgetown

Delegation to General Committee regarding Community Partnership Program (CPP) Review and Guideline Update.

(Refer to Item No. 9.2.j, Report No. RP-2023-008)

i.
Lois Fraser, Kiwanis Club of Georgetown

Delegation to General Committee regarding Community Partnership Program (CPP) Review and Guideline Update.

(Refer to Item No. 9.2.j, Report No. RP-2023-008)

j.
John Fini, Head for the Hills Craft Beer Festival - Lions Club of Georgetown

Delegation to General Committee regarding Community Partnership Program (CPP) Review and Guideline Update.

(Refer to Item No. 9.2.j, Report No. RP-2023-008)

2.
CONSIDERATION OF REPORTS

All Reports and Memorandums considered in General Committee will receive final disposition at the next Council meeting. Reports and Memorandums requiring immediate disposition at this meeting will be considered an immediate Action Item and will be identified with an (IA) beside the title.

Reports will be automatically held if there is a presentation or delegation on the matter.

a.
REPORT NO. ADMIN-2023-021

1.REPORT NO. ADMIN-2023-021.pdf

2.Appendix A - 2023 Civil Marriage Municipality Comparison.pdf

OFFICE OF THE CAO REPORT NO. ADMIN-2023-021 dated June 27, 2023 regarding Civil Marriage Solemnization.

b.
REPORT NO. ADMIN-2023-023 (AUTOMATIC HOLD) (IA)

1.REPORT NO. ADMIN-2023-023.pdf

2.Appendix A - ADMIN-2023-023.pdf

OFFICE OF THE CAO REPORT NO. ADMIN-2023-023 dated June 19, 2023 regarding Request for an Exemption from the Noise By-law 2010-0030 at 12184 Eighth Line, Town of Halton Hills.

c.
REPORT NO. ADMIN-2023-024 (IA)

1.REPORT NO. ADMIN-2023-024.pdf

OFFICE OF THE CAO REPORT NO. ADMIN-2023-024 dated July 10, 2023 regarding Georgetown Business Improvement Area (BIA) Board of Management – New Members.

d.
REPORT NO. CS-2023-010

1.REPORT NO. CS-2023-010.pdf

2.REPORT NO. CORPSERV-2023-010 Schedule 1.pdf

3.REPORT NO. CORPSERV-2023-010 Schedule 2.pdf

CORPORATE SERVICES REPORT NO. CS-2023-010 dated June 19, 2023 regarding Capital Budget Status as at December 31, 2022 and Closed Capital Projects.

e.
REPORT NO. CS-2023-022 (AUTOMATIC HOLD)

1.REPORT NO. CS-2023-022.pdf

2.Appendix A Rpt-CS-2023-2022 (Finanical Statements and FIR).pdf

3.Appendix B Rpt-CS-2023-2022 (MDA).pdf

4.Appendix C Rpt-CS-2023-2022 (Audit Findings Report).pdf

CORPORATE SERVICES REPORT NO. CS-2023-022 dated July 10, 2023 regarding 2022 Annual Financial Statements, Management Discussion and Analysis and Financial Information Return.

f.
REPORT NO. CS-2023-023

1.REPORT NO. CS-2023-023.pdf

2.Appendix A - Rpt-CS-2023-0023.pdf

CORPORATE SERVICES REPORT NO. CS-2023-023 dated July 10, 2023 regarding Distribution and Funding – 2022 Final Operating Budget Position.

g.
REPORT NO. PD-2023-046 (IA)

1.REPORT NO. PD-2023-046.pdf

2.Appendix A - 10996 Trafalgar Road_Location Map and Photograph.pdf

3.Appendix B - 10996 Trafalgar Road Research and Evaluation Report.pdf

PLANNING AND DEVELOPMENT REPORT NO. PD-2023-046 dated June 22, 2023 regarding Intention to Designate under Part IV, Section 29 of the Ontario Heritage Act – 10996 Trafalgar Road.

h.
REPORT NO. PD-2023-047 (AUTOMATIC HOLD) (IA)

1.REPORT NO. PD-2023-047.pdf

2.Appendix A - 4 Stewarttown Road_Location Map and Photograph.pdf

3.Appendix B - Research and Evaluation Report - Harrison-Brown House.pdf

4.Appendix C - Email Correspondence.pdf

PLANNING AND DEVELOPMENT REPORT NO. PD-2023-047 dated June 22, 2023 regarding Intention to Designation under Part IV, Section 29 of the Ontario Heritage Act – 4 Stewarttown Road (Harrison-Brown House).

i.
REPORT NO. PD-2023-048 (IA)

1.REPORT NO. PD-2023-048.pdf

2.Appendix A - 533 Main Street_Location Map and Photograph.pdf

3.Appendix B - Research and Evaluation Report_Glen Methodist Church.pdf

4.Appendix C - 533 Main Street Letter from Property Owner.pdf

PLANNING AND DEVELOPMENT REPORT NO. PD-2023-048 dated June 22, 2023 regarding Intention to Designate under Part IV, Section 29 of the Ontario Heritage Act – 533 Main Street.