ADDENDUM AGENDA
COUNCIL MEETING

, Call to Order 12:30 p.m., Convene into Closed Session at 12:35 p.m., Reconvene into Open Session at 4:15 p.m.
VIA Zoom Meeting

In our efforts to contain the spread of COVID-19 and to protect all individuals, public attendance at Council Meetings will not be permitted at this time.  Members of the public may request to delegate to this virtual meeting by completing the online delegation form,  (Application to appear before Council) by no later than 4:30 p.m. on the Friday before the meeting.  All requests to delegate must contain a copy of the delegate's intended remarks which will be circulated to all Members of Council in advance as a backup should technology issues occur.  Clerks staff will contact you with the details on how to participate electronically.  If you do not wish to delegate, but would like to submit feedback, please email your comments to clerks@haltonhills.ca.  Your comments will be circulated to Council Members in advance of the meeting and will form part of the public record.


12:30 p.m.       Council Chambers

1.
REPORT NO. TPW-2021-0029
 

REPORT NO. TPW-2021-0029 dated August 11, 2021 regarding a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization. (Metrolinx)

Presentation by Spencer Gibbens, Head Sponsor of GO Expansion - Metrolinx.

2.
REPORT NO. PD-2021-0053
 

REPORT NO. PD-2021-0053 dated August 17, 2021 regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose and Litigation or potential litigation, including matters before administrative tribunals, affecting the local municipality or board. (Vision Georgetown)

Presentation by J. Wilker, Town Solicitor. 

3.
MEMORANDUM NO. CORPSERV-2021-0005
 

MEMORANDUM NO. CORPSERV-2021-0005 dated August 11, 2021 regarding a matter in respect of which a council, board, committee or other body may hold a closed meeting under another Act. (Financial Plan Update)

Presentation by Jinsun Kim, Manager of Financial Planning & Budgets.

4.
REPORT NO. PD-2021-0049
 

REPORT NO. PD-2021-0049 dated August 13, 2021 regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. (River Drive)

5.
MEMORANDUM NO. CORPSERV-2021-0003
 

MEMORANDUM NO. CORPSERV-2021-0003 dated July 28, 2021 regarding personal matters about an identifiable individual, including municipal or local board employees. (Tax Arrears)

6.
MEMORANDUM NO. CORPSERV-2021-0004
 

MEMORANDUM NO. CORPSERV-2021-0004 dated August 17, 2021 regarding personal matters about an identifiable individual, including municipal or local board employees. (Tree Maintenance)

Recommendation:

THAT Report No. CORPSERV-2021-0028 dated August 4, 2021, regarding the Operating Budget Status as at May 31, 2021 and COVID-19 Update be received for information.

Recommendation:

THAT Report No. PD-2021-0040, dated July 19, 2021, regarding “Part Lot Control Exemption for Semi-Detached Lots 106L/R to 113L/R and 125L/R to 139L/R, Registered Plan 20M-11208 (Georgetown)”, be received;

AND FURTHER THAT the request to adopt a Part Lot Control Exemption By-law for the lands legally described as Lots 106 to 113 and 125 to 139, Registered Plan 20M-11208, Town of Halton Hills, Region of Halton, as generally set out in SCHEDULE 2 of this report, be approved;

AND FURTHER THAT Council enact the necessary By-law to exempt the lands legally described as Lots 106 to 113 and 125 to 139, Registered Plan 20M-11208, Town of Halton Hills, Region of Halton, from Section 50 of the Planning Act, R.S.O. 1990, as amended.

Recommendation:

THAT Report No. PD-2021-0046 dated July 12, 2021 regarding the Town’s final assumption of the public services and streets installed in the plan of subdivision registered as Plan 20M-1156, in the Town of Halton Hills (Georgetown), be received;

AND FURTHER THAT staff be authorized to bring forward a by-law to assume the public services and streets installed under Plan 20M-1156.

Recommendation:

THAT Report No. PD-2021-0050, dated August 10, 2021, regarding the “Dedication of Reserve Block 80, Plan 20M-978 Gamble St; Eden Oak (Creditview Heights) Subdivision Development”, be received;

AND FURTHER THAT staff be authorized to bring forward the appropriate by-law to dedicate the 0.3m (1 ft) Reserve Block 80, Plan 20M-978, as part of the public highway system to allow legal access from the existing Gamble Street into the new subdivision registered under Plan 20M-1233.

Recommendation:

THAT Report No. PD-2021-0051, dated August 12, 2021, with respect to a “Recommendation Report for removal of the Holding (H) Provision from the Eden Oak Creditview Heights subdivision lands (Glen Williams)”, be received;

AND FURTHER THAT the request to remove the Holding (H) Provision from Zoning By-law 2010-0050, as amended by By-law 2017-0047, for the lands described as Part of Park Lot 3 and Ann Street Cavanagh’s Unregistered Plan and Part of the East Half of Lot 20 Concession 9 shown as Parts 1 to 7, 20R18596 (formerly Village of Glen Williams), Town of Halton Hills, Regional Municipality of Halton (Glen Williams), be approved;

AND FURTHER THAT the necessary By-law be enacted to authorize the removal of the Holding (H) Provision, as generally shown in SCHEDULE 3 of this report.

Recommendation:

THAT Report No. RP-2021-0020 dated August 30, 2021, regarding the proposal award for replacement of the skatepark at Mold-Masters Sportsplex be received;

AND FURTHER THAT Council approve the award of the design, consultation and construction of the skatepark at Mold-Masters Sportsplex to New Line Skateparks Inc., 80 Ward St, Unit 207, Toronto ON M6H 4A7 in the amount of $635,000 exclusive of HST;

AND FURTHER THAT the Senior Manager of Purchasing and Risk Management be authorized to issue a Purchase Order for $635,000 exclusive of HST to New Line Skateparks Inc., 80 Ward St, Unit 207, Toronto ON M6H 4A7 for the award of Proposal P-052-21, subject to the approval of the 2022 Capital Budget by Council;

AND FURTHER THAT Council authorizes the Mayor and Clerk to execute the necessary documents to enter into a CCDC14 Design-Build Stipulated Price Contract;

AND FURTHER THAT the funding for the construction portion of this project ($600,000) be referred to Budget Committee as part of the 2022 Capital Budget review.

Recommendation:

THAT Report No. TPW-2021-0023 dated August 6, 2021 regarding Award of the Proposal P-080-21 - Engineering Services for Traffic Signal Reconstruction at Guelph St. and Sinclair Ave. Intersection be received;

AND FURTHER THAT Council approves the Engineering Services for Traffic Signal Reconstruction at Guelph St. and Sinclair Ave. Intersection contract award to Moon-Matz Ltd., 2902 South Sheridan Way Suite 300 Oakville ON L6J 7L6 in the amount of $194,047 (excluding HST);

AND FURTHER THAT the Senior Manager of Purchasing and Risk Management be authorized to issue a Purchase Order to Moon-Matz Ltd., 2902 South Sheridan Way Suite 300 Oakville ON L6J 7L6, in the amount of $194,047 (excluding HST), for the purpose of Engineering Services for Traffic Signal Reconstruction at Guelph St. and Sinclair Ave. Intersection;

AND FURTHER THAT Council authorizes the Mayor and Clerk to execute the necessary documents to enter into a Client/Engineer Agreement for Professional Consulting Services.

Recommendation:

THAT Report No. TPW-2021-0025, dated July 29, 2021, regarding the Boundary Road Maintenance Agreement – Town of Milton, be received;

AND FURTHER THAT the Mayor and Clerk be authorized to execute an agreement with The Corporation of the Town of Milton for the maintenance and repair of highways under the joint jurisdiction of, and forming the boundary between, The Town of Halton Hills and The Town of Milton, and for the maintenance and repair of certain connecting highways.

AND FURTHER THAT The Commissioner of Transportation & Public Works, or his or her designate, be delegated authority to approve changes to Schedules A and B of the agreement, as may be required from time to time, to reflect changes to the roads subject to the agreement and/or maintenance responsibilities of the municipalities.

Recommendation:

THAT Report No. TPW-2021-0028, dated August 17, 2021 for the Award of Tender T-058-21 for the supply of Tree Maintenance services be received;

AND FURTHER THAT Diamond Tree Care & Consulting Inc., be awarded tender T-058-21 for a one (1) year term, with four (4) additional one (1) year optional renewal periods, at an estimated annual limit of $200,000 (exclusive of HST);

AND FURTHER THAT the Senior Manager of Purchasing and Risk Management be
authorized to issue a purchase order to Diamond Tree Care & Consulting Inc., for the first one (1) year term in the amount of $200,000 (exclusive of HST), and for each of the (4) additional 1-year option renewal periods, subject to satisfactory performance and price negotiation.

Purpose:

This Memorandum No. ADMIN-2021-0008 dated July 19, 2021 serves as a follow up to Report No. ADMIN-2021-0019 regarding the Protocol for Virtual Events and sets out the expectations of staff and participants in the public process, aligning with the community guidelines set out for social media and supporting the tenets of the Public Engagement Charter.

Purpose:

The purpose of this Memorandum No. ADMIN-2021-0009 dated August 30, 2021 is to inform Halton Hills Council of the implementation of Social Media Guidelines for all Town of Halton Hills platforms including but not limited to Facebook, Twitter, YouTube, LinkedIn and Instagram.

Purpose:

The purpose of this Memorandum No. ADMIN-2021-0013 dated August 9, 2021 is to inform Halton Hills Council of the implementation of a cookies banner and subsequent privacy policy and terms of use for the public to acknowledge and accept when using the Town’s websites, haltonhills.ca, visithaltonhills.ca & investhaltonhills.com.

Purpose:

The purpose of this Memorandum No. ADMIN-2021-0015 dated August 16, 2021 is to provide Council with an update on progress being made towards the update of the existing Community Improvement Plan (CIP). The focus is on key technical matters and/or approaches being considered as the project moves towards a draft CIP.

COUNCIL TO CONVENE INTO GENERAL COMMITTEE 

Mayor R. Bonnette, Chair

Vet Reports to be considered at General Committee

Presentation to General Committee regarding Economic Recovery & Resiliency Plan (ERRP) Update.

(Refer to Item No. 12.3.a of this agenda, Memorandum No. ADMIN-2021-0011)

All Reports and Memorandums considered in General Committee are deemed “Emergency Action Items” or “For Information Items” which require final disposition by Council at this meeting. 

Reports will be automatically held if there is a presentation, delegation, or public meeting on the matter.  

OFFICE OF THE CAO MEMORANDUM NO. ADMIN-2021-0011 dated August 11, 2021 regarding Economic Recovery and Resiliency Plan.

OFFICE OF THE CAO REPORT NO. ADMIN-2021-0032 dated August 12, 2021 regarding Request from Property Owner of 11 West Branch Drive for a variance to the Fence By-law 2002-0060, as amended at 11 West Branch Drive, (Georgetown) Town of Halton Hills.

Motion(s) to be brought forward to the next meeting of Council.

Resolution prepared to receive the General Information Package dated August 30, 2021, for information.

(Council to reconvene into Closed Session if required)

A By-law to assume the public services and streets installed in the subdivision development registered as Plan 20M-1156.

(Refer to Item No. 11.3 of this agenda, Report No. PD-2021-0046)

A By-law to dedicate Reserve Block 80, Plan 20M-978, as part of the Public Highway System.

(Refer to Item No. 11.4 of this agenda, Report No. PD-2021-0050)

A By-law to provide that Section 50 of the Planning Act, R.S.O. 1990, does not apply to Lots 106 to 113 and 125 to 139, Plan 20M-1208.

(Refer to Item No. 11.2 of this agenda, Report No. PD-2021-0040)

A By-law to remove the Holding (H1) Provision from Zoning By-law 20100-0050, as amended by By-law 2017-0047, for lands described as Part of Park 3 and Ann Street Cavanagh’s Unregistered Plan and Part of the East Half of Lot 20 Concession 9 shown as Parts 1 to 7, 20R18596 (formerly Village of Glen Williams), Town of Halton Hills, Regional Municipality of Halton (Glen Williams).

(Refer to Item No. 11.5 of this agenda, Report No. PD-2021-0051)

A By-law to designate the Ford House and Kirkpatrick Blacksmith Shop, located at 12438 Kirkpatrick Lane, Halton Hills, Regional Municipality of Halton, under Part IV of the Ontario Heritage Act as being of cultural heritage value or interest.

A By-law to appoint the Chief Building Official and Inspectors for the Enforcement of the Building Code Act for the Town of Halton Hills and Amend By-law No. 2015-0058.

A By-law to adopt the proceedings of the Council Meeting held on the 30th day of August, 2021 and to authorize its execution.