AGENDA
COUNCIL MEETING

Monday, May 03, 2021, Call to Order 11:00 a.m., Convene into Closed Session at 11:05 a.m., Reconvene into Open Session at 1:30 p.m.

VIA Zoom Meeting

​In our efforts to contain the spread of COVID-19 and to protect all individuals, public attendance at Council Meetings will not be permitted at this time.  Members of the public may request to delegate to this virtual meeting by completing the online delegation form,  (Application to appear before Council) by no later than 4:30 p.m. on the Friday before the meeting.  All requests to delegate must contain a copy of the delegate's intended remarks which will be circulated to all Members of Council in advance as a backup should technology issues occur.  Clerks staff will contact you with the details on how to participate electronically.  If you do not wish to delegate, but would like to submit feedback, please email your comments to [email protected].  Your comments will be circulated to Council Members in advance of the meeting and will form part of the public record.

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1.

OPENING OF THE COUNCIL MEETING

11:00 a.m.       Council Chambers

2.

CLOSED MEETING/CONFIDENTIAL REPORTS FROM OFFICIALS

1.

REPORT NO. PD-2021-0023

PLANNING AND DEVELOPMENT Report No. PD-2021-0023 dated April 21, 2021, regarding litigation or potential litigation, including matters before administrative tribunals, affecting the local municipality or board. (LPAT Case Management)

Presentation - J. Wilker, Town Solicitor regarding LPAT Case Management. with Opening remarks by J. Linhardt., Commissioner of Planning and Development. 

2.

REPORT NO. PD-2021-0012

PLANNING AND DEVELOPMENT REPORT NO. PD-2021-0012 dated April 23, 2021 regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. (Barber Mill)

3.

REPORT NO. ADMIN-2021-0017

OFFICE OF THE CAO REPORT NO. ADMIN-2021-0017 dated April 14, 2021 regarding a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Main Street Parking Facility Lease)

4.

Confidential Verbal Update by Mayor R. Bonnette

Confidential Verbal Update by Mayor R. Bonnette regarding personal matters about an identifiable individual, including municipal or local board employees. (Recruitment - President and CEO HHCEC)

3.

RECONVENE INTO OPEN SESSION

4.

ANNOUNCEMENTS

1.

Statement on recent Anti-Asian Violence

5.

EMERGENCY BUSINESS MATTERS

6.

DISCLOSURES OF PECUNIARY INTEREST/CONFLICT OF INTEREST

7.

COUNCIL DELEGATIONS/PRESENTATIONS

1.

Presentation - Curt Benson, Manager of Community Planning - Region of Halton

Presentation to Council regarding Region of Halton Official Plan Review.

2.

Presentation  - Jae Truesdell of SmartCentres

Presentation to Council regarding Region of Halton Official Plan Review.

8.

RESOLUTION PREPARED TO ADOPT THE MINUTES OF THE PREVIOUS MEETING(S) OF COUNCIL

1.

Minutes of the Council Meeting held on April 12, 2021.

2.

Minutes of the Public Meeting (2021-0004) dated April 12, 2021. (9989 Trafalgar Road)

3.

Minutes of the Council Workshop held on April 19, 2021.

4.

Confidential Minutes of the Council Meeting held on April 12, 2021.

(under separate cover)

9.

GENERAL COMMITTEE

COUNCIL TO CONVENE INTO GENERAL COMMITTEE 

                        Mayor R. Bonnette, Chair

Vet Reports to be considered at General Committee

1.

Delegations/Presentations regarding items in General Committee

a.

Presentation - C. Mills, Acting Chief Administrative Officer

Presentation to General Committee regarding The Year in Review with Opening Remarks by Mayor R. Bonnette.

(Refer to Item No. 9.2.a of this agenda, Report No. ADMIN-2021-0023)

b.

Presentation - Graham Lowe, Senior Economic Development Officer

Presentation to General Committee regarding Economic Development Annual Report with Opening Remarks by Damian Szybalski, Director of Economic Development, Innovation and Culture.

(Refer to Item No. 9.2.b of this agenda, Memorandum No. ADMIN-2021-0006)

c.

Presentation - Moya Leighton, Town Treasurer and Director of Finance

Presentation to General Committee regarding Operating Budget Status Report as of December 31, 2020 and COVID-19 Update.

(Refer to Item No. 9.2.c of this agenda, Report No. CORPSERV-2021-0009)

d.

Presentation - Lorelei Jones, Principal at MSH Planning

Presentation to General Committee regarding Premier gateway Phase 2B Secondary Plan Project Update with Opening Remarks by Melissa Ricci, Senior Planner Policy

(Refer to Item No. 9.2.e of this agenda, Report No. CORPSERV-2021-0026)

e.

Presentation - Kathleen Reinhardt, Risk and Insurance Advisor

Presentation to General Committee regarding Insurance Claim Activity with Opening Remarks by Laura Lancaster, Acting Commissioner of Corporate Services.

(Refer to Item No. 9.2.f of this agenda, Report No. CORPSERV-2021-0012)

2.

Municipal Officers Reports to be Considered by General Committee

All Reports and Memorandums considered in General Committee are deemed “Emergency Action Items” or “For Information Items” which require final disposition by Council at this meeting. 

Reports will be automatically held if there is a presentation, delegation, or public meeting on the matter.  

a.

REPORT NO. ADMIN-2021-0023 (AUTOMATIC HOLD)

OFFICE OF THE CAO REPORT NO. ADMIN-2021-0023 dated April 23, 2021 regarding COVID-19 - One Year Review & Future Direction.

b.

MEMORANDUM NO. ADMIN-2021-0006 (AUTOMATIC HOLD)

OFFICE OF THE CAO MEMORANDUM NO. ADMIN-2021-0006 dated April 16, 2021 regarding 2020 Annual Report - Economic Development, Innovation and Culture.

c.

REPORT NO. CORPSERV-2021-0009 (AUTOMATIC HOLD)

CORPORATE SERVICES REPORT NO. CORPSERV-2021-0009 dated May 3, 2021 regarding Operating Budget Status for the year ended December 31, 2020 and COVID-19 Update.

d.

REPORT NO. ADMIN-2021-0019

OFFICE OF THE CAO REPORT NO. ADMIN-2021-0019 dated April 23, 2021 regarding Virtual Event Protocols.

e.

REPORT NO. PD-2021-0026 (AUTOMATIC HOLD)

PLANNING AND DEVELOPMENT REPORT NO. PD-2021-0026 dated April 22, 2021 regarding Premier Gateway Phase 2B Integrated Planning Project – Next Steps.

f.

REPORT NO. CORPSERV-2021-0012 (AUTOMATIC  HOLD)

CORPORATE SERVICES REPORT NO. CORPSERV-2021-0012 dated April 12, 2021 regarding 2020 Insurance Claim Activity.

g.

REPORT NO. ADMIN-2021-0008

OFFICE OF THE CAO REPORT NO. ADMIN-2021-0008 dated April 16, 2021 regarding Cannabis Retail Policy Revision.

h.

REPORT NO. ADMIN-2021-0022

OFFICE OF THE CAO REPORT NO. ADMIN-2021-0022 dated April 15, 2021 regarding Recommendation of Membership of the Public Advisory Board.

i.

REPORT NO. ADMIN-2021-0025

OFFICE OF THE CAO REPORT NO. ADMIN-2021-0025 dated April 23, 2021 regarding Georgetown Business Improvement Area (BIA) Board of Management – New Member.

j.

REPORT NO. CORPSERV-2021-0006

CORPORATE SERVICES REPORT NO. CORPSERV-2021-0006 dated May 3, 2021 regarding Policy – Carry Forward of Unspent Contract Labour as General Surplus.

k.

REPORT NO. CORPSERV-2021-0007

CORPORATE SERVICES REPORT NO. CORPSERV-2021-0007 dated April 8, 2021 regarding Additional Annual Contributions to the WSIB Reserve.

l.

REPORT NO. CORPSERV-2021-0015

CORPORATE SERVICES REPORT NO. CORPSERV-2021-0015 dated April 1, 2021 regarding 2021 Personnel Policy Manual.

m.

REPORT NO. PD-2021-0015

PLANNING AND DEVELOPMENT REPORT NO. PD-2021-0015 dated April 22, 2021 regarding Draft Regional Official Plan Amendment 48.

n.

REPORT NO. PD-2021-0018

PLANNING AND DEVELOPMENT REPORT NO. PD-2021-0018 dated March 26, 2021 regarding Amendment of Designating By-law 1979-0067 – 9 Church Street.

o.

REPORT NO. PD-2021-0030

PLANNING AND DEVELOPMENT REPORT NO. PD-2021-0030 dated April 23, 2021 regarding Conditional water allocation for 387 Queen Street (6 SDE from the Acton flex pool).

p.

REPORT NO. TPW-2021-0014

TRANSPORTATION AND PUBLIC WORKS REPORT NO. TPW-2021-0014 dated April 21, 2021 regarding 40 km/h Speed Limit Pilot Project.

q.

MEMORANDUM NO. PD-2021-0017

PLANNING AND DEVELOPMENT MEMORANDUM NO. PD-2021-0017 dated April 14, 2021 regarding 2020 Approvals under the Heritage Delegation By-law.

r.

MEMORANDUM NO. RP-2021-0003

RECREATION AND PARKS MEMORANDUM NO. RP-2021-0003 dated April 15, 2021 regarding Halton Region Smoking and Vaping in Public Places By-law Update.

3.

Adjourn back into Council

10.

REPORTS AND RECOMMENDATIONS FORWARDED FROM GENERAL COMMITTEE FOR APPROVAL

11.

RECEIPT OF MINUTES OF ADVISORY/SPECIALCOMMITTEES

1.

Minutes of the Site Alteration Committee Meeting held on April 15, 2021.

2.

Minutes of the Acton Bia Board of Management Meeting held on March 15, 2021.

3.

Minutes of the Acton BIA Board of Management Meeting held on April 26, 2021.

4.

Minutes of the Halton Hills Public Library Board Meeting held on March 10, 2021.

12.

PETITIONS/COMMUNICATIONS/MOTIONS

1.

Joint and Several Liability Insurance

13.

ADVANCE NOTICE OF MOTION

Motion(s) to be brought forward to the next meeting of Council.

14.

MOTION TO RECEIVE AND FILE GENERAL INFORMATION PACKAGE

Resolution prepared to receive the General Information Package dated May 3, 2021, for information.

15.

MOTION TO APPROVE CLOSED SESSION ITEMS

(Council to reconvene into Closed Session if required)

16.

STATUTORY PUBLIC MEETING(S) (if required)

NIL

17.

CONSIDERATION OF BYLAWS

1.

BY-LAW NO. 2021-0014

A By-law to Amend By-law No. 93-174 being a By-law that establishes a Board of Management for the Georgetown Business Improvement Area – Board of Management Membership.

(Refer to Item No. 9.2.i of this agenda, Report No. ADMIN-2021-0025)

(under separate cover)

2.

BY-LAW NO. 2021-0015

A By-law to amend Designation By-law No. 1979-0067 for the property at 9 Church Street (Georgetown) under Part IV of the Ontario Heritage Act as being of cultural heritage value or interest.

(Refer to Item No. 9.2.n of this agenda, Report No. PD-2021-0018)

3.

BY-LAW NO. 2021-0017

A by-law to appoint Melissa Lawr as a Deputy Clerk for the Corporation of the Town of Halton Hills.

4.

BY-LAW NO. 2021-0018

A by-law to appoint Joseph Vandermeer as Deputy Treasurer for the Town of Halton Hills and to repeal By-law No. 2017-0037 appointing Wendy O’Donnell as Deputy Treasurer.

5.

BY-LAW NO. 2021-0019

A by-law to adopt the proceedings of the Council Meeting held on the 3rd day of May, 2021 and to authorize its execution.

18.

ADJOURNMENT