ADDENDUM AGENDA
COUNCIL MEETING

, Call to Order 1:00 p.m., Convene into Closed Session at 1:00 p.m., Reconvene into Open Session at 3:00 p.m.
VIA Zoom Meeting

In our efforts to contain the spread of COVID-19 and to protect all individuals, public attendance at Council Meetings will not be permitted at this time.  Members of the public may request to delegate to this virtual meeting by completing the online delegation form,  (Application to appear before Council) by no later than 4:30 p.m. one business day prior to the meeting.  All requests to delegate must contain a copy of the delegate's intended remarks which will be circulated to all Members of Council in advance as a backup should technology issues occur.  Clerks staff will contact you with the details on how to participate electronically.  If you do not wish to delegate, but would like to submit feedback, please email your comments to clerks@haltonhills.ca.  Your comments will be circulated to Council Members in advance of the meeting and will form part of the public record.


1:00 p.m.       Council Chambers

1.
REPORT NO. ADMIN-2022-0025
 

OFFICE OF THE CAO REPORT NO. ADMIN-2022-0025 dated June 3, 2022 regarding personal matters about an identifiable individual, including municipal or local board employees. (Administration)

(Limited Distribution, Under Separate Cover)

(This report has been provided to Council for information only. It will be listed on the July 4th, 2022 Confidential Council Agenda for discussion and consideration.)

Presentation by C. Mills, Chief Administrative Officer.

2.
Scott Knapman, President and CEO - Halton Hills Hydro
 

Presentation regarding a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value. (HHCEC)

We would like to begin by acknowledging that the land on which we gather is part of the Treaty lands and Territory of the Mississaugas of the Credit.

Presentation to Council regarding Halton Hills Community Energy Corporation Update.

Recommendation:


That Report No. ADMIN-2022-0027 dated May 26, 2022 regarding the Award of the Request for Proposal P-003-22, Parking Control Services be received;


AND FURTHER THAT staff recommends that Carraway Inc, 6900 Airport Road, Mississauga ON L4V 1E8 be awarded the contract P-003-22 for Parking Control Services contract;


AND FURTHER THAT the Senior Manager of Purchasing be authorized to issue a purchase order to Carraway Inc, 6900 Airport Road, Mississauga ON L4V 1E8 for a three (3) year fixed term commencing July 1, 2022, in the annual upset amount of $200,000.00 plus HST with the option to renew for an additional two (2) year term subject to satisfactory performance and price negotiation for the purposes of undertaking Parking Control Services for the Town of Halton Hills.

Recommendation:


THAT Report No. CORPSERV-2022-0014, dated May 20, 2022, regarding amendments to the 2021 Personnel Policy Manual be received;


AND FURTHER THAT the 2022 Personnel Policy Manual (Appendix A) is immediately effective upon Council approval.

Recommendation:


THAT Report No. TPW-2022-0017, dated June 13, 2022, regarding Award of Tender T-014-22 for Signals and Intersection Reconstruction at Guelph Street (Hwy 7) and Mill Street, Georgetown, be received;

AND FURTHER THAT Pave-Al Limited, 1250 Shawson Drive, Mississauga Ontario L4W 1C3, be awarded Tender T-014-22, Signals and Intersection Reconstruction at Guelph Street (Hwy 7) and Mill Street, Georgetown, at a total amount of $676,368 (plus applicable taxes);

AND FURTHER THAT Council authorizes the Mayor and Clerk to execute the necessary Contract Documents for this project.

AND FURTHER THAT the Senior Manager of Purchasing and Risk Management be
authorized to add to existing Purchase Order 18-196 to GM BluePlan Engineering Limited, 330 Trillium Drive, Unit D, Kitchener Ontario N2E 3J2, a line item increase in the amount of $107,741.00 (excluding HST), for the purpose of Contract Administration and Inspection and Post Construction Services associated with the Reconstruction of the Signals and Intersection at Guelph Street (Hwy 7) and Mill Street, Georgetown.

AND FURTHER THAT the project budget for 6200-16-1811 (Guelph/Mill Intersection Improvement) be increased by $112,000 from $825,000 to $937,000 and that the additional funding requirement be financed as set out in report TPW-2022-0017.

Purpose:


The purpose of Memorandum No. ADMIN-2022-0010 dated June 13, 2022 is to provide information regarding the Service Delivery Review and Customer Service Strategy Project.

Purpose:


The purpose of Memorandum No. LIB-2022-0001 dated May 27, 2022 is to share Halton Hills Public Library’s 2021 Annual Report with Council.

Purpose:


The purpose of Memorandum No. RP-2022-0008 dated June 13, 2022 is to provide Council with an update on summer camp 2022 including staffing shortages, program registration levels and operational adjustments, recruitment strategies and future direction.

Recommendation:


THAT Report No. ADMIN-2022-0029, dated May 27, 2022, regarding the adoption of the Town’s new Community Improvement Plan (CIP), be received;


AND FURTHER THAT Council pass a By-law to implement the new Community Improvement Plan, as appended to this report, pursuant to Section 28(4) of the Planning Act, and repeal By-law 2010-0029 to terminate the existing 2010 Community Improvement Plan;


AND FURTHER THAT Council endorse the new Community Improvement Plan as it pertains to the Town of Halton Hills in its entirety and to the financial incentives for the seven Community Improvement Plan (CIP) Priority Zones, specifically:
a)         Downtown Acton
b)         Downtown Georgetown
c)         Hamlets
d)         Acton and Georgetown GO Station Lands
e)         Employment Lands
f)          Premier Gateway Employment Areas
g)         Agricultural Lands


AND FURTHER THAT a dedicated CIP Review and Evaluation Team comprised of Town staff and external stakeholders, as appropriate, be formed to review and evaluate Community Improvement Plan (CIP) applications and make recommendations with respect to their approval;


AND FURTHER THAT, consistent with the delegated authority granted to the Senior Management Team via report ADMIN-2022-0019 (dated April 13, 2022), including the delegated authority for the Town's CAO to approve the execution by the Mayor and Clerk of CIP agreements, including any amendments or termination of such agreements, that the review and approval of Community Improvement Plan (CIP) applications be undertaken by Town staff in consultation with the CIP Review and Evaluation Team, while recognizing that any CIP applications that may be of greater interest to Council or the public will be brought to Council and that an annual summary of approved CIP applications will be brought to Council for information;


AND FURTHER THAT all applicable by-laws for Community Improvement Plan (CIP) grants be brought to Council for approval;


AND FURTHER THAT any Community Improvement Plan (CIP) applications approved prior to the adoption of the new Community Improvement Plan (CIP) be processed under the existing 2010 Community Improvement Plan;


AND FURTHER THAT Town staff be authorized to make any housekeeping updates to the new Community Improvement Plan (CIP) as the document is graphically designed, provided that no material changes are made;


AND FURTHER THAT a copy of this report be forwarded to the Region of Halton for their information.

COUNCIL TO CONVENE INTO GENERAL COMMITTEE 


Councillor W. Farrow-Reed, Chair


Vet Reports to be considered at General Committee

Presentation to General Committee regarding Active Easy Project Update with Opening Remarks by Samantha Howard, Director of Recreation Services.


(Refer to Item No. 12.3.g, Memorandum No. RP-2022-0003)

All Reports and Memorandums considered in General Committee are deemed “Emergency Action Items” or “For Information Items” which require final disposition by Council at this meeting. 


Reports will be automatically held if there is a presentation, delegation, or public meeting on the matter.  

PLANNING AND DEVELOPMENT REPORT NO. PD-2022-0033 dated May 27, 2022 regarding Recommendation Report for Town-Initiated Amendments to the Town’s Official Plan (OPA 46) – Delegated Authority for Holding Removal By-laws, Temporary Use By-laws and minor Zoning By-law Amendments.

PLANNING AND DEVELOPMENT REPORT NO. PD-2022-0037 dated May 20, 2022 regarding Request for Removal of a Property from the Heritage Register – 9608 Eighth Line.

PLANNING AND DEVELOPMENT REPORT NO. PD-2022-0038 dated May 20, 2022 regarding Intention to Designate under Part IV Section 29 of the Ontario Heritage Act – 76 Bower Street (McNiven-Elliott House).

PLANNING AND DEVELOPMENT REPORT NO. PD-2022-0039 dated May 20, 2022 regarding Evaluation of a Listed Heritage Property – 72 Mill Street (Former Gregory Theatre).

TRANSPORTATION AND PUBLIC WORKS REPORT NO. TPW-2022-0025 dated May 20, 2022 regarding Oakville Trafalgar Memorial Hospital (OTMH) ActiVan Shuttle Bus Pilot Project.

PLANNING AND DEVELOPMENT MEMORANDUM NO. PD-2022-0005 dated June 2, 2022 regarding Halton Region Official Plan Amendment No. 49.

RECREATION AND PARKS MEMORANDUM NO. RP-2022-0003 dated June 13, 2022 regarding Active Living Strategy.

PLANNING AND DEVELOPMENT MEMORANDUM NO. PD-2022-0006 dated June 9, 2022 regarding Addendum Memo Re: Regional Official Plan Amendment No. 49.

Motion(s) to be brought forward to the next meeting of Council.

Resolution prepared to receive the General Information Package dated June 13, 2022, for information.

These Statutory Public Meetings will be held via Zoom. To participate in the Statutory Public Meetings you can join using the following link:


https://us06web.zoom.us/j/84617413638


or by calling 647 374 4685 


Zoom Webinar ID: 846 1741 3638

Statutory Public Meeting for a proposed Official Plan Amendment to allow a range of entertainment and hospitality related uses at 8079 Eighth Line (Premier Gateway Employment Area).

PLANNING AND DEVELOPMENT REPORT NO. PD-2022-0035 dated May 30, 2022 regarding Public Meeting for a proposed Official Plan Amendment to allow a range of entertainment and hospitality related uses at 8079 Eighth Line (Premier Gateway Employment Area).

Statutory Public Meeting for a proposed Zoning By-law Amendment to allow existing private residence rooms to include kitchen and laundry facilities within the Watch Tower site at 13983 Highway 7 (Esquesing).

PLANNING AND DEVELOPMENT REPORT NO. PD-2022-0034 dated May 20, 2022 regarding Public Meeting for a proposed Zoning By-law Amendment to allow existing private residence rooms to include kitchen and laundry facilities within the Watch Tower site at 13983 Highway 7 (Esquesing).

(Council to reconvene into Closed Session if required)

A By-Law to amend By-law No.1984-0001, being a by-law to regulate traffic and parking on highways under the jurisdiction of the Town of Halton Hills.

A By-Law to adopt Amendment No. 46 to the Official Plan for the Town of Halton Hills Delegated Authority for Holding Removal By-laws, Temporary Use By-laws and minor Zoning By-law Amendments.


(Refer to Item No. 12.3.a, Report No. PD-2022-0033)

A By-Law to delegate certain powers and duties under the Municipal Act, S.O. 2001, c. 25, the Planning Act, R.S.O. 1990, c. P.13, and other Acts.


(Refer to Item No. 12.3.a, Report No. PD-2022-0033)

A By-Law to repeal the Town of Halton Hills By-law 2010-0029 which implemented the original Community Improvement Plan, and to enact a new By-law to implement the updated Community Improvement Plan pursuant to Section 28(4) of the Planning Act.

A By-Law to adopt the proceedings of the Council Meeting held on the 13th day of June, 2022 and to authorize its execution.

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