AGENDA
COUNCIL MEETING

Monday, June 13, 2022, Call to Order 2:00 p.m., Convene into Closed Session at 2:00 p.m., Reconvene into Open Session at 3:00 p.m.

VIA Zoom Meeting

​In our efforts to contain the spread of COVID-19 and to protect all individuals, public attendance at Council Meetings will not be permitted at this time.  Members of the public may request to delegate to this virtual meeting by completing the online delegation form,  (Application to appear before Council) by no later than 4:30 p.m. one business day prior to the meeting.  All requests to delegate must contain a copy of the delegate's intended remarks which will be circulated to all Members of Council in advance as a backup should technology issues occur.  Clerks staff will contact you with the details on how to participate electronically.  If you do not wish to delegate, but would like to submit feedback, please email your comments to [e-mail].  Your comments will be circulated to Council Members in advance of the meeting and will form part of the public record.

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1.

OPENING OF THE COUNCIL MEETING

2:00 p.m.       Council Chambers

2.

CLOSED MEETING/CONFIDENTIAL REPORTS FROM OFFICIALS

1.

REPORT NO. ADMIN-2022-0025

OFFICE OF THE CAO REPORT NO. ADMIN-2022-0025 dated June 3, 2022 regarding personal matters about an identifiable individual, including municipal or local board employees. (Administration)

(Limited Distribution, Under Separate Cover)

Presentation by C. Mills, Chief Administrative Officer.

3.

RECONVENE INTO OPEN SESSION

4.

NATIONAL ANTHEM

5.

LAND ACKNOWLEDGEMENT

We would like to begin by acknowledging that the land on which we gather is part of the Treaty lands and Territory of the Mississaugas of the Credit.

6.

ANNOUNCEMENTS

1.

Community Volunteer Appreciation Event

2.

Pride Month

3.

Indigenous History Month

7.

EMERGENCY BUSINESS MATTERS

8.

DISCLOSURES OF PECUNIARY INTEREST/CONFLICT OF INTEREST

9.

COUNCIL DELEGATIONS/PRESENTATIONS

1.

Scott Knapman, President and CEO - Halton Hills Hydro

Presentation to Council regarding Halton Hills Community Energy Corporation Update.

10.

RESOLUTION PREPARED TO ADOPT THE MINUTES OF THE PREVIOUS MEETING(S) OF COUNCIL

1.

Confidential Minutes of the Council Meeting held on Tuesday May 24, 2022.

2.

Minutes of the Council Meeting held on Tuesday May 24, 2022.

3.

Minutes of the Public Meetings held on Tuesday May 24, 2022.

(Public Meeting-2022-0006 & Public Meeting-2022-0007)

11.

MOTION TO APPROVE CONSENT ITEMS

1.

Award of Proposal P-003-22 Parking Control Services

Recommendation:

That Report No. ADMIN-2022-0027 dated May 26, 2022 regarding the Award of the Request for Proposal P-003-22, Parking Control Services be received;

AND FURTHER THAT staff recommends that Carraway Inc, 6900 Airport Road, Mississauga ON L4V 1E8 be awarded the contract P-003-22 for Parking Control Services contract;

AND FURTHER THAT the Senior Manager of Purchasing be authorized to issue a purchase order to Carraway Inc, 6900 Airport Road, Mississauga ON L4V 1E8 for a three (3) year fixed term commencing July 1, 2022, in the annual upset amount of $200,000.00 plus HST with the option to renew for an additional two (2) year term subject to satisfactory performance and price negotiation for the purposes of undertaking Parking Control Services for the Town of Halton Hills.

2.

2022 Personnel Policy Manual

Recommendation:

THAT Report No. CORPSERV-2022-0014, dated May 20, 2022, regarding amendments to the 2021 Personnel Policy Manual be received;

AND FURTHER THAT the 2022 Personnel Policy Manual (Appendix A) is immediately effective upon Council approval.

3.

T-014-22 - Signals and Intersection Reconstruction at Guelph Street (Hwy 7) and Mill Street

Recommendation:

THAT Report No. TPW-2022-0017, dated June 13, 2022, regarding Award of Tender T-014-22 for Signals and Intersection Reconstruction at Guelph Street (Hwy 7) and Mill Street, Georgetown, be received;

AND FURTHER THAT Pave-Al Limited, 1250 Shawson Drive, Mississauga Ontario L4W 1C3, be awarded Tender T-014-22, Signals and Intersection Reconstruction at Guelph Street (Hwy 7) and Mill Street, Georgetown, at a total amount of $676,368 (plus applicable taxes);

AND FURTHER THAT Council authorizes the Mayor and Clerk to execute the necessary Contract Documents for this project.

AND FURTHER THAT the Senior Manager of Purchasing and Risk Management be
authorized to add to existing Purchase Order 18-196 to GM BluePlan Engineering Limited, 330 Trillium Drive, Unit D, Kitchener Ontario N2E 3J2, a line item increase in the amount of $107,741.00 (excluding HST), for the purpose of Contract Administration and Inspection and Post Construction Services associated with the Reconstruction of the Signals and Intersection at Guelph Street (Hwy 7) and Mill Street, Georgetown.

AND FURTHER THAT the project budget for 6200-16-1811 (Guelph/Mill Intersection Improvement) be increased by $112,000 from $825,000 to $937,000 and that the additional funding requirement be financed as set out in report TPW-2022-0017.

4.

Award of Tender T-016-22 Replacement of Culvert #23, Sixth Line over Beeney Creek

Recommendation:

THAT Report No. TPW-2022-0024, dated May 6, 2022, regarding Award of Tender T-016-22 Replacement of Culvert #23, Sixth Line over Beeney Creek, be received;

AND FURTHER THAT Roubos Farm Service Ltd., 8750 Concession 11, Moorefield ON, N0G 2K0, be awarded Tender T-016-22 Replacement of Culvert #23, Sixth Line over Beeney Creek, at a total amount of $1,135,086.50 (plus applicable taxes);

AND FURTHER THAT the Senior Manager of Purchasing and Risk Management be authorized to issue a Purchase Order to GHD Consulting LTD, 65 Sunray Street Whitby Ontario, Canada, L1N 8Y3, in the amount of $31,695.00 (excluding HST), for the purpose of Contract Administration and Inspection Services;

AND FURTHER THAT the project budget for 6200-26-1911 be increased by $187,500 from $1,250,000 to $1,437,500 and that the additional funding requirement be financed by the Canada Community Building Fund reserve as outlined in report TPW-2022-0024;

AND FURTHER THAT Council authorize the Mayor and Clerk to execute the necessary documents for this project.

5.

Service Delivery Review and Customer Service Strategy Project

Purpose:

The purpose of Memorandum No. ADMIN-2022-0010 dated June 13, 2022 is to provide information regarding the Service Delivery Review and Customer Service Strategy Project.

6.

Administrative Monetary Penalty System (AMPS) - Policies

Purpose:

The purpose of Memorandum No. ADMIN-2022-0011 dated June 13, 2022 is to provide an overview of the policies that have been developed for the implementation of the AMPS program.

7.

HHPL 2021 Annual Report

Purpose:

The purpose of Memorandum No. LIB-2022-0001 dated May 27, 2022 is to share Halton Hills Public Library’s 2021 Annual Report with Council.

8.

Summer Camp 2022 Update

Purpose:

The purpose of Memorandum No. RP-2022-0008 dated June 13, 2022 is to provide Council with an update on summer camp 2022 including staffing shortages, program registration levels and operational adjustments, recruitment strategies and future direction.

12.

GENERAL COMMITTEE

COUNCIL TO CONVENE INTO GENERAL COMMITTEE 

Councillor W. Farrow-Reed, Chair

Vet Reports to be considered at General Committee

1.

Public Meetings / Hearings

2.

Delegations/Presentations regarding items in General Committee

a.

Margaret Taylor, Recreation Supervisor - Community Programs - Town of Halton Hills

Presentation to General Committee regarding Active Easy Project Update with Opening Remarks by Samantha Howard, Director of Recreation Services.

(Refer to Item No. 12.3.g, Memorandum No. RP-2022-0003)

3.

Municipal Officers Reports to be Considered by General Committee

All Reports and Memorandums considered in General Committee are deemed “Emergency Action Items” or “For Information Items” which require final disposition by Council at this meeting. 

Reports will be automatically held if there is a presentation, delegation, or public meeting on the matter.  

a.

REPORT NO. PD-2022-0033

PLANNING AND DEVELOPMENT REPORT NO. PD-2022-0033 dated May 27, 2022 regarding Recommendation Report for Town-Initiated Amendments to the Town’s Official Plan (OPA 46) – Delegated Authority for Holding Removal By-laws, Temporary Use By-laws and minor Zoning By-law Amendments.

b.

REPORT NO. PD-2022-0037

PLANNING AND DEVELOPMENT REPORT NO. PD-2022-0037 dated May 20, 2022 regarding Request for Removal of a Property from the Heritage Register – 9608 Eighth Line.

c.

REPORT NO. PD-2022-0038

PLANNING AND DEVELOPMENT REPORT NO. PD-2022-0038 dated May 20, 2022 regarding Intention to Designate under Part IV Section 29 of the Ontario Heritage Act – 76 Bower Street (McNiven-Elliott House).

d.

REPORT NO. PD-2022-0039

PLANNING AND DEVELOPMENT REPORT NO. PD-2022-0039 dated May 20, 2022 regarding Evaluation of a Listed Heritage Property – 72 Mill Street (Former Gregory Theatre).

e.

REPORT NO. TPW-2022-0025

TRANSPORTATION AND PUBLIC WORKS REPORT NO. TPW-2022-0025 dated May 20, 2022 regarding Oakville Trafalgar Memorial Hospital (OTMH) ActiVan Shuttle Bus Pilot Project.

f.

MEMORANDUM NO. PD-2022-0005

PLANNING AND DEVELOPMENT MEMORANDUM NO. PD-2022-0005 dated June 2, 2022 regarding Halton Region Official Plan Amendment No. 49.

g.

MEMORANDUM NO. RP-2022-0003 (AUTOMATIC HOLD)

RECREATION AND PARKS MEMORANDUM NO. RP-2022-0003 dated June 13, 2022 regarding Active Living Strategy.

4.

Adjourn back into Council

13.

REPORTS AND RECOMMENDATIONS FORWARDED FROM GENERAL COMMITTEE FOR APPROVAL

14.

REPORTS OF THE STANDING COMMITTEES (ADOPTION / RECEIPT OF MINUTES & RECOMMENDATIONS)

15.

PETITIONS/COMMUNICATIONS/MOTIONS

1.

Review of Fireworks By-Law

16.

ADVANCE NOTICE OF MOTION

Motion(s) to be brought forward to the next meeting of Council.

17.

MOTION TO RECEIVE AND FILE GENERAL INFORMATION PACKAGE

Resolution prepared to receive the General Information Package dated June 13, 2022, for information.

18.

STATUTORY PUBLIC MEETING(S) - Start at 6:00 p.m.

These Statutory Public Meetings will be held via Zoom. To participate in the Statutory Public Meetings you can join using the following link:

https://us06web.zoom.us/j/84617413638

or by calling 647 374 4685 

Zoom Webinar ID: 846 1741 3638

1.

8079 Eighth Line (Premier Gateway Employment Area)

Statutory Public Meeting for a proposed Official Plan Amendment to allow a range of entertainment and hospitality related uses at 8079 Eighth Line (Premier Gateway Employment Area).

a.

REPORT NO. PD-2022-0035

PLANNING AND DEVELOPMENT REPORT NO. PD-2022-0035 dated May 30, 2022 regarding Public Meeting for a proposed Official Plan Amendment to allow a range of entertainment and hospitality related uses at 8079 Eighth Line (Premier Gateway Employment Area).

2.

13983 Highway 7 (Esquesing)

Statutory Public Meeting for a proposed Zoning By-law Amendment to allow existing private residence rooms to include kitchen and laundry facilities within the Watch Tower site at 13983 Highway 7 (Esquesing).

a.

REPORT NO. PD-2022-0034

PLANNING AND DEVELOPMENT REPORT NO. PD-2022-0034 dated May 20, 2022 regarding Public Meeting for a proposed Zoning By-law Amendment to allow existing private residence rooms to include kitchen and laundry facilities within the Watch Tower site at 13983 Highway 7 (Esquesing).

19.

MOTION TO APPROVE CLOSED SESSION ITEMS

(Council to reconvene into Closed Session if required)

20.

CONSIDERATION OF BYLAWS

1.

BY-LAW NO. 2022-0037

A By-Law to amend By-law No.1984-0001, being a by-law to regulate traffic and parking on highways under the jurisdiction of the Town of Halton Hills.

2.

BY-LAW NO. 2022-0038

A By-Law to adopt Amendment No. 46 to the Official Plan for the Town of Halton Hills Delegated Authority for Holding Removal By-laws, Temporary Use By-laws and minor Zoning By-law Amendments.

(Refer to Item No. 12.3.a, Report No. PD-2022-0033)

3.

BY-LAW NO. 2022-0039

A By-Law to delegate certain powers and duties under the Municipal Act, S.O. 2001, c. 25, the Planning Act, R.S.O. 1990, c. P.13, and other Acts.

(Refer to Item No. 12.3.a, Report No. PD-2022-0033)

4.

BY-LAW NO. 2022-0040

A By-Law to adopt the proceedings of the Council Meeting held on the 13th day of June, 2022 and to authorize its execution.

21.

ADJOURNMENT