ADDENDUM AGENDA
COUNCIL MEETING

Monday, March 21, 2022, Call to Order 1:30 p.m., Convene into Closed Session at 1:30 p.m., Reconvene into Open Session at 3:00 p.m.

VIA Zoom Meeting

​In our efforts to contain the spread of COVID-19 and to protect all individuals, public attendance at Council Meetings will not be permitted at this time.  Members of the public may request to delegate to this virtual meeting by completing the online delegation form,  (Application to appear before Council) by no later than 4:30 p.m. one business day prior to the meeting.  All requests to delegate must contain a copy of the delegate's intended remarks which will be circulated to all Members of Council in advance as a backup should technology issues occur.  Clerks staff will contact you with the details on how to participate electronically.  If you do not wish to delegate, but would like to submit feedback, please email your comments to [e-mail].  Your comments will be circulated to Council Members in advance of the meeting and will form part of the public record.

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1.

OPENING OF THE COUNCIL MEETING

1:30p.m.       Council Chambers

2.

CLOSED MEETING/CONFIDENTIAL REPORTS FROM OFFICIALS

1.

REPORT NO. ADMIN-2022-0009

OFFICE OF THE CAO REPORT NO. ADMIN-2022-0009 dated March 21, 2022 regarding the security of the property of the municipality or local board. (HHCEC)

2.

MEMORANDUM NO. PD-2022-0003

PLANNING AND DEVELOPMENT MEMORANDUM NO. PD-2022-0003 dated February 18, 2022 regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. (OLT)

3.

RECONVENE INTO OPEN SESSION

4.

NATIONAL ANTHEM

5.

LAND ACKNOWLEDGEMENT

We would like to begin by acknowledging that the land on which we gather is part of the Treaty lands and Territory of the Mississaugas of the Credit.

6.

ANNOUNCEMENTS

7.

EMERGENCY BUSINESS MATTERS

8.

DISCLOSURES OF PECUNIARY INTEREST/CONFLICT OF INTEREST

9.

COUNCIL DELEGATIONS/PRESENTATIONS

1.

Don Rowntree, Resident of Halton Hills

Delegation to Council regarding Halton Region Resolution of February 16, 2022, regarding Modified Preferred Growth Concept.

(Refer to Item 17, General Information Package)

2.

Melanie Frazer, Halton Hills Chamber of Commerce

Delegation to Council regarding Halton Region Resolution of February 16, 2022, regarding Modified Preferred Growth Concept.

(Refer to Item 17, General Information Package)

3.

Robert McClure, Clurehaven Farms

Delegation to Council regarding Halton Region Resolution of February 16, 2022, regarding Modified Preferred Growth Concept.

(Refer to Item 17, General Information Package)

10.

RESOLUTION PREPARED TO ADOPT THE MINUTES OF THE PREVIOUS MEETING(S) OF COUNCIL

1.

Minutes of the Council Workshop held on Tuesday February 22, 2022.

2.

Confidential Minutes of the Council Meeting held on Monday February 28, 2022.

3.

Minutes of the Council Meeting held on Monday February 28, 2022.

11.

MOTION TO APPROVE CONSENT ITEMS

1.

Remuneration and Expenses Paid to members of Council and Others During the Year 2021

Recommendation:

THAT Report No. CORPSERV-2022-0004 dated March 21, 2022, regarding Remuneration and Expenses paid to Members of Council and Others during the Year 2021 be received;

AND FURTHER THAT the attached Treasurer’s statement on the remuneration and expenses paid to Members of Council, Local Boards and Committees in 2021 be received as information.

2.

Dedication of Part of Cleve Court being Part 17, 20R-20543 Halton Hills Industrial Development (Triovest) File No. L04 TR

Recommendation:

THAT Report No. PD-2022-0015 dated March 2, 2022, regarding the dedication of that part of Cleve Court shown as Part 17, 20R-20543 as part of the public highway system, be received;

AND FURTHER THAT staff be authorized to bring forward a by-law to dedicate and name, but not assume, the lands described as Part Lot 1, Concession 5, shown as Part 17, Plan 20R-20543, as part of the public highway system known as Cleve Court.

3.

Celebrating Earth Week 2022

Purpose:

The purpose of Memorandum No. ADMIN-2022-0006 dated March 21, 2022 is to provide an update on the 2022 Earth Week activities occurring from April 22 to 30, 2022.   

4.

2022 Annual Development Charges Indexing

Purpose:

The purpose of Memorandum No. CORPSERV-2022-0001 dated March 7, 2022 is to advise Council of the annual Development Charges (DCs) indexing rate increase of 14.9% on April 1, 2022, in accordance with the provision set out in the Town’s DC by-law.

5.

Annual Province Wide School Crossing Guard Day - March 23, 2022

Purpose:

The purpose of Memorandum No. TPW-2022-0001 dated March 7, 2022 is to advise Council that March 23, 2022, being the first Wednesday after March Break, has been designated province wide as the annual School Crossing Guard Appreciation Day. On this day, school crossing guards will be recognized for the work done each day to assist pedestrians crossing busy roadways, as well as bring about awareness of the Crossing Guard Program within local municipalities.

6.

Pay-On-Demand Development Bonds

Recommendation:

THAT Report CORPSERV-2022-0010 dated March 16, 2022, regarding Pay-On-Demand Development Bonds be received;

AND FURTHER THAT Council approve the below outlined pilot program approach to accepting pay-on-demand development bonds;

AND FURTHER THAT Council direct staff to create a Town of Halton Hills specific pay-on-demand development bond template and obtain a legal review of its content, the cost of which will be funded from the current 2022 operating budget;

AND FURTHER THAT Council direct staff to amend the language in all contractual documentation used under the pilot program to include pay-on-demand development bonds as an acceptable form of security;

AND FURTHER THAT staff bring a Development Agreement Surety Bond Policy to Council for approval at a later date that includes the parameters of the pilot program outlined within this report;

AND FURTHER THAT staff report back to Council with a summary of any challenges experienced during the first twenty four months of the pilot program.

12.

GENERAL COMMITTEE

COUNCIL TO CONVENE INTO GENERAL COMMITTEE 

Councillor C. Somerville, Chair

Vet Reports to be considered at General Committee

1.

Public Meetings / Hearings

2.

Delegations/Presentations regarding items in General Committee

a.

Allison Nap, Economic Development & Tourism Officer - Town of Halton Hills

Presentation to General Committee regarding Halton Hills Digital Main Street (DMS) Program – Program Overview and Results with Opening Remarks by Erin Kaiser, Manager of Economic Development and Innovation. 

(Refer to Item No. 12.3.f of this agenda, Memorandum No. ADMIN-2022-0005)

3.

Municipal Officers Reports to be Considered by General Committee

All Reports and Memorandums considered in General Committee are deemed “Emergency Action Items” or “For Information Items” which require final disposition by Council at this meeting. 

Reports will be automatically held if there is a presentation, delegation, or public meeting on the matter.  

a.

REPORT NO. ADMIN-2022-0013

OFFICE OF THE CAO REPORT NO. ADMIN-2022-0013 dated March 4, 2022 regarding Al Fresco in the Hills - Temporary Outdoor Patio Program.

b.

REPORT NO. PD-2022-0014

PLANNING AND DEVELOPMENT REPORT NO. PD-2022-0014 dated March 1, 2022 regarding Recommendation Report for a proposed Zoning By-law Amendment to permit business office and medical office uses at 94 Guelph Street (Georgetown).

c.

REPORT NO. RP-2022-0006

RECREATION AND PARKS REPORT NO. RP-2022-0006 dated January 28, 2022 regarding Acton Arena Net Zero HVAC Update.

d.

REPORT NO. RP-2022-0007

RECREATION AND PARKS REPORT NO. RP-2022-0007 dated March 4, 2022 regarding Financial Relief – Hillsview Active Living Centre Recovery Payments.

e.

REPORT NO. TPW-2022-0012

TRANSPORTATION AND PUBLIC WORKS REPORT NO. TPW-2022-0012 dated March 9, 2022 regarding Lymantria Dispar Dispar Moth Response Plan.

f.

MEMORANDUM NO. ADMIN-2022-0005 (AUTOMATIC HOLD)

OFFICE OF THE CAO MEMORANDUM NO. ADMIN-2022-0005 dated March 3, 2022 regarding Halton Hills Digital Main Street (DMS) Program – Program Overview and Results.

4.

Adjourn back into Council

13.

REPORTS AND RECOMMENDATIONS FORWARDED FROM GENERAL COMMITTEE FOR APPROVAL

14.

REPORTS OF THE STANDING COMMITTEES (ADOPTION / RECEIPT OF MINUTES & RECOMMENDATIONS)

15.

PETITIONS/COMMUNICATIONS/MOTIONS

1.

Cancer AssistanceServices of Halton Hills (CAShh) – Sign By-law Exemption

2.

Fire Inspection Fee

3.

Support Subsidizing Trucks on Highway 407

16.

ADVANCE NOTICE OF MOTION

Motion(s) to be brought forward to the next meeting of Council.

17.

MOTION TO RECEIVE AND FILE GENERAL INFORMATION PACKAGE

Resolution prepared to receive the General Information Package dated March 21, 2022, for information.

18.

MOTION TO APPROVE CLOSED SESSION ITEMS

(Council to reconvene into Closed Session if required)

19.

CONSIDERATION OF BYLAWS

1.

BY-LAW NO. 2022-0012

A By-Law to Amend Zoning By-law 2010-0050, as amended Part Lot 18, Concession 9 Town of Halton Hills, Regional Municipality of Halton municipally known as 94 Guelph Street (Georgetown).

(Refer to Item No. 12.3.b of this agenda, Report No. PD-2022-0014)

2.

BY-LAW NO. 2022-0013

A By-Law to dedicate (not assume for maintenance purposes) the lands described as Part Lot 1, Concession 5, shown as Part 17, Plan 20R-20543 as Cleve Court.

(Refer to Item No. 11.2 of this agenda, Report No. PD-2022-0015)

3.

BY-LAW NO. 2022-0014

A By-Law to adopt the proceedings of the Council Meeting held on the 21st day of March, 2022 and to authorize its execution.

20.

ADJOURNMENT