AGENDA
COUNCIL MEETING

Monday, July 06, 2020, Call to Order 4:30 p.m., Convene into Closed Session at 4:35 p.m., Reconvene into Open Meeting at 6:00 p.m.

VIA Zoom Meeting

​In our efforts to contain the spread of COVID-19 and to protect all individuals, public attendance at Council Meetings will not be permitted at this time.  The public may submit questions and/or comments regarding Agenda matters to [e-mail] prior to the meeting.  Comments submitted may be considered as public information and entered into the public record.

---

1.

OPENING OF THE COUNCIL MEETING

4:30 p.m.       Council Chambers

2.

CLOSED MEETING/CONFIDENTIAL REPORTS FROM OFFICIALS

1.

REPORT NO. TPW-2020-0021

TRANSPORTATION AND PUBLIC WORKS REPORT NO. TPW-2020-0021 dated June 25, 2020 regarding a proposed or pending acquisition or disposition of land by the municipality or local board. (Surplus Lands)

2.

Confidential Verbal Update By A. B. Marshall, CAO and A. Fuller, Director of Communications

Confidential Verbal Update By A. B. Marshall, CAO and A. Fuller, Director of Communications regarding personal matters about an identifiable individual including municipal or local board employees. (Local Matters)

3.

RECESS AT THE CALL OF THE CHAIR

4.

RECONVENE INTO OPEN SESSION

5.

NATIONAL ANTHEM

6.

ANNOUNCEMENTS

7.

EMERGENCY BUSINESS MATTERS

8.

DISCLOSURES OF PECUNIARY INTEREST/CONFLICT OF INTEREST

9.

COUNCIL DELEGATIONS/PRESENTATIONS

10.

RESOLUTION PREPARED TO ADOPT THE MINUTES OF THE PREVIOUS MEETING(S) OF COUNCIL

1.

Minutes of the Council Meeting held on June 15, 2020.

2.

Confidential Minutes of the Council Meeting held on June 15, 2020.

(Under Separate Cover)

11.

GENERAL COMMITTEE

COUNCIL TO CONVENE INTO GENERAL COMMITTEE 

                     Mayor Bonnette, Chair

Vet Reports to be considered at General Committee

1.

Public Meetings / Hearings

2.

Delegations/Presentations regarding items in General Committee

a.

Scott Plugers and Lois Ouellette of KPMG (Auditors) with Opening Remarks by Moya Leighton, Town Treasurer and Director of Accounting

Presentation by Scott Plugers and Lois Ouellette of KPMG to General Committee regarding the Annual Financial Report and Financial Information Return (FIR).

(Refer to Item No. 11.3.a of the Agenda, Report No. CORPSERV-2020-0020)

b.

Moya Leighton, Town Treasurer and Director of Accounting

Presentation by Moya Leighton, Town Treasurer and Director of Accounting to General Committee regarding the Annual Financial Report and Financial Information Return (FIR).

(Refer to Item No. 11.3.a of the Agenda, Report No. CORPSERV-2020-0020)

c.

Moya Leighton, Town Treasurer and Director of Accounting with Opening remarks by Chris Mils, Commissioner of Corporate Services

Presentation by Moya Leighton, Town Treasurer and Director of Accounting to General Committee regarding Operating Budget Status as of May 31, 2020 and Financial Projections to December 31, 2020.

(Refer to Item No. 11.3.i of the Agenda, Report No. CORPSERV-2020-0020)

3.

Municipal Officers Reports to be Considered by General Committee

All Reports and Memorandums considered in General Committee are deemed “Emergency Action Items” or “For Information Items” which require final disposition by Council at this meeting. 

Reports will be automatically held if there is a presentation, delegation, or public meeting on the matter.  

a.

REPORT NO. CORPSERV-2020-0020 (AUTOMATIC HOLD)

CORPORATE SERVICES REPORT NO. CORPSERV-2020-0020 dated July 6, 2020 regarding 2019 Annual Financial Statements, Management Discussion and Analysis and Financial Information Return.

b.

REPORT NO. CORPSERV-2020-0021

CORPORATE SERVICES REPORT NO. CORPSERV-2020-0021 dated June 29, 2020 regarding Town General Surplus 2019.

c.

REPORT NO. CORPSERV-2020-0023

CORPORATE SERVICES REPORT NO. CORPSERV-2020-0023 dated July 6, 2020 regarding Reserves, Discretionary Reserve Funds, Obligatory Reserve Funds and Trust Funds as at December 31, 2019.

d.

REPORT NO. CORPSERV-2020-0025

CORPORATE SERVICES REPORT NO. CORPSERV-2020-0025 dated June 17, 2020 regarding Completed Capital Projects.

e.

REPORT NO. CORPSERV-2020-0016

CORPORATE SERVICES REPORT NO. CORPSERV-2020-0016 dated June 23, 2020 regarding 2019 Annual Report on Investments and Cash Management.

f.

REPORT NO. CORPSERV-2020-0026

CORPORATE SERVICES REPORT NO. CORPSERV-2020-0026 dated June 19 2020 regarding 2019 Treasurer’s Statement for Development Charges Reserve Funds, Parkland Dedication Reserve Fund and the Public Benefits Reserve Fund.

g.

REPORT NO. CORPSERV-2020-0027

CORPORATE SERVICES REPORT NO. CORPSERV-2020-0027 dated June 15, 2020 regarding Annual Purchasing Policy Reporting – By-law No. 2017-0061.

h.

REPORT NO. CORPSERV-2020-0028

CORPORATE SERVICES REPORT NO. CORPSERV-2020-0028 dated June 19, 2020 regarding Semi-annual Single Source 2020 Awards.

i.

REPORT NO. CORPSERV-2020-0024 (AUTOMATIC HOLD)

CORPORATE SERVICES REPORT NO. CORPSERV-2020-0024 dated June 19, 2020 regarding Operating Budget Status as at May 31, 2020, and Financial Projections to December 31.

j.

REPORT NO. CORPSERV-2020-0022

CORPORATE SERVICES REPORT NO. CORPSERV-2020-0022 dated July 6, 2020 regarding 2019 Financial Statements, Financial Information Return and Audit Findings Report.

k.

REPORT NO. PD-2020-0026

PLANNING AND DEVELOPMENT REPORT NO. PD-2020-0026 dated June 26, 2020 regarding Recommendation Report for Removal of Holding (H5) Provision 509 Main Street – Glen Williams Park Pavilion.

4.

Adjourn back into Council

12.

REPORTS AND RECOMMENDATIONS FORWARDED FROM GENERAL COMMITTEE FOR APPROVAL

13.

REPORTS OF THE STANDING COMMITTEES (ADOPTION / RECEIPT OF MINUTES & RECOMMENDATIONS)

NIL

14.

RECEIPT OF MINUTES OF ADVISORY/SPECIALCOMMITTEES

1.

Minutes of the Georgetown Business Improvement Area (BIA) Board Meeting held on May 12, 2020.

2.

Minutes of the Halton Hills Public Library Board Meeting held on May 13, 2020.

15.

PETITIONS/COMMUNICATIONS/MOTIONS

16.

ADVANCE NOTICE OF MOTION

Motion(s) to be brought forward to the next meeting of Council.

17.

MOTION TO RECEIVE AND FILE GENERAL INFORMATION PACKAGE

Resolution prepared to receive the General Information Package dated July 6, 2020, for information.

18.

MOTION TO APPROVE CLOSED SESSION ITEMS

(Council to reconvene into Closed Session if required)

19.

CONSIDERATION OF BYLAWS

1.

BY-LAW NO. 2020-0035

A By-law to remove the Holding (H5) Provision from Zoning By-law 2010-0050, as amended, for the lands legally described Part Lot 20 & 21, Concession 10 ESQ, Town of Halton Hills, Regional Municipality of Halton, 509 Main Street (Glen Williams).

(Refer to Item No. 11.3.k of the Agenda, Report No. PD-2020-0026)

2.

BY-LAW NO. 2020-0036

A By-law to adopt the proceedings of the Council Meeting held on the 6th day of July, 2020 and to authorize its execution.

20.

ADJOURNMENT