AGENDA
COUNCIL MEETING

, Call to Order 1:00 p.m., Convene into Closed Session at 1:05 p.m., Reconvene into Open Session at 2:30 p.m.
VIA Zoom Meeting

In our efforts to contain the spread of COVID-19 and to protect all individuals, public attendance at Council Meetings will not be permitted at this time.  Members of the public may request to delegate to this virtual meeting by completing the online delegation form,  (Application to appear before Council) by no later than 4:30 p.m. on the Friday before the meeting.  All requests to delegate must contain a copy of the delegate's intended remarks which will be circulated to all Members of Council in advance as a backup should technology issues occur.  Clerks staff will contact you with the details on how to participate electronically.  If you do not wish to delegate, but would like to submit feedback, please email your comments to clerks@haltonhills.ca.  Your comments will be circulated to Council Members in advance of the meeting and will form part of the public record.


1:00 p.m.       Council Chambers

1.
REPORT NO. ADMIN-2021-0027
 

OFFICE OF THE CAO REPORT NO. ADMIN-2021-0027 dated June 4, 2021 regarding personal matters about an identifiable individual, including municipal or local board employees. (HHCEC)

2.
REPORT NO. ADMIN-2021-0028
 

OFFICE OF THE CAO REPORT NO. ADMIN-2021-0028 dated June 4, 2021 regarding a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. (Lease Agreement)

3.
REPORT NO. ADMIN-2021-0030
 

OFFICE OF THE CAO REPORT NO. ADMIN-2021-0030 dated June 2, 2021 regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. (Litigation Advice)

4.
REPORT NO. PD-2021-0036
 

PLANNING AND DEVELOPMENT REPORT NO. PD-2021-0036 dated June 4, 2021 regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. (John Street)

5.
REPORT NO. RP-2021-0014
 

RECREATION AND PARKS REPORT NO. RP-2021-0014 dated May 28, 2021 regarding personal matters about an identifiable individual, including municipal or local board employees. (Trafalgar Sports Park)

Recommendation:

THAT Report No. CORPSERV-2021-0011 dated May 25, 2021 regarding 2020 Completed Capital Projects be received as information.

Recommendation:

THAT Report PD-2021-0025 dated May 25, 2021 and titled “Intention to Designate under Part IV, Section 29 of the Ontario Heritage Act – 12438 Kirkpatrick Lane (Ford House and Kirkpatrick Blacksmith Shop)” be received;

AND FURTHER THAT Council state its intention to designate the property at 12438 Kirkpatrick Lane, legally described as “PT LT 23, CON 5 ESQ, AS IN 784901; PT LT 23, CON 5 ESQ, PART 1, 20R10705; HALTON HILLS/ESQUESING”, under Part IV, Section 29 of the Ontario Heritage Act as recommended by Heritage Halton Hills;

AND FURTHER THAT the Town Clerk proceed with serving a Notice of Intention to Designate as mandated by Section 29(3) of the Ontario Heritage Act;

AND FURTHER THAT once the 30-day objection period has expired, and if there are no objections, a designation by-law for the property at 12438 Kirkpatrick Lane be brought forward to Council for adoption.

Recommendation:

THAT Report NO. PD-2021-0035, dated May 27, 2021, regarding the Provincial Consultation on the Land Use Compatibility Guideline, be received;

AND FURTHER THAT Council endorse comments, attached as Appendix 1 to this report, to be submitted to the Province in advance of the commenting deadline of July 3, 2021;

AND FURTHER THAT a copy of this report be forwarded to the Ministry of the Environment, Conservation and Parks; the Region of Halton; and the Local Municipalities of Burlington, Milton and Oakville.

Recommendation:

THAT Report RP-2021-0012 dated May 17, 2021 regarding the Friends of Devereaux House Lease Agreement Renewal be received;

AND FURTHER THAT a by-law be enacted authorizing the Mayor and Clerk to execute the updated Lease Agreement with the Friends of Devereaux House for a five-year period expiring in April 2026 per Report RP-2021-0012.

AND FURTHER THAT staff be directed to commission a Building Condition Assessment of Devereaux House to aid in lifecycle planning of mechanical and structural capital assets contained within assessment as per Report RP-2021-0012;

AND FURTHER THAT projected capital expenditures for Devereaux House be referred to Budget Committee for consideration as part of annual capital budget as per Report RP-2021-0012.

Recommendation:

THAT Report No. RP-2021-0016 dated June 7, 2021, regarding the Award of Tender T-057-21 for Contractor of the Bundled Roof (4) Replacement Project be received;

AND FURTHER THAT Sunrise Roofing Contractors Inc. on 891 Kipling Ave, Toronto, Ontario M8Z 5H2 be awarded the Contract No. T-057-21 Bundled Roof Replacement Project for a total amount of $591,241.99 (including HST);

AND FURTHER THAT the Senior Manager of Purchasing and Risk Management be authorized to issue a purchase order to Sunrise Roofing Contractors Inc., 891 Kipling Ave, Toronto, Ontario M8Z 5H2 in the amount of $591,241.99 including applicable taxes.

AND FURTHER THAT Council authorize the capital project budget for 6500-02-1801 be increased by $66,200 from $210,000 to $276,200 and the additional funding required be transferred from the Capital Replacement Reserve in order to complete the Designated Substance Removal at Central Yard Garage, located at the Robert C. Austin Operations Centre.

Recommendation:

THAT Report No. TPW-2021-0009, dated May 28, 2021, regarding the Overnight Parking Permits at Municipal Lots, be received;

AND FURTHER THAT Council approve the increase in overnight parking spaces at various Municipal parking lots and Town owned lands as indicated in TPW-2021-0009;

AND FURTHER THAT the Overnight Parking Permit fee be increased from $30 to $50 per month commencing in 2022 and included in the Rates and Fees By-law 2020-0071 as amended;

AND FURTHER THAT the By-law No. 2005-0117, Off-street Parking Schedule “A” be amended to identify the Permit fee increase.

Recommendation:

THAT Report No. TPW-2021-0018, dated June 14, 2021 regarding the Award of the Proposal P-047-21- Engineering Services for Main Street (Glen Williams) Improvements, be received;

AND FURTHER THAT Council approves the Engineering Services for Main Street (Glen Williams) Improvements contract award to AECOM Canada Ltd., 105 Commerce Valley Drive West, 7th Floor, Markham, Ontario L3T 7W3;

AND FURTHER THAT the Senior Manager of Purchasing and Risk Management be authorized to issue a Purchase Order to AECOM Canada Ltd., 105 Commerce Valley Drive West, 7th Floor, Markham, Ontario L3T 7W3, in the amount of $603,837.00 (excluding HST), for the purpose of Design Phase Engineering Services for Main Street (Glen Williams) Improvements, with Construction Phase Engineering Services to be submitted for Council approval at time of Construction Tender Award;

AND FURTHER THAT Council authorizes the Mayor and Clerk to execute the necessary documents to enter into a Client/Engineer Agreement for Professional Consulting Services. 

Recommendation:

THAT Report No. TPW-2021-0020, dated May 28, 2021, regarding the Uniform Traffic Control By-law 84-01 – 40 km/h Area Speed Limits, Schedule Amendment, be received;

AND FURTHER THAT the amendment to the Schedule “23” Rates of Speed – Signs on Display of the Uniform Traffic Control By-law No. 84-01 be adopted by Council.

Recommendation:

THAT Memorandum No. RP-2021-0004 dated May 6, 2021 regarding an upcoming review of the Town’s (land-based) fitness programs, services and facilities, to outline the deliverables, and to explain how the results will be utilized be received for information.

COUNCIL TO CONVENE INTO GENERAL COMMITTEE 

                        Mayor R. Bonnette, Chair

Vet Reports to be considered at General Committee

Presentation to General Committee regarding Public Art Program Implementation – Bell Box Mural Project.

(Refer to Item No. 12.3.a of this agenda, Report No. ADMIN-2021-0026)

Presentation to General Committee regarding Town of Halton Hills Green Development Standards Update (Version 3) with Opening Remarks by Michael Dean, Senior Climate Change & Energy Planner

(Refer to Item No. 12.3.b of this agenda, Report No. PD-2021-0024)

Delegation to General Committee regarding Town of Halton Hills Green Development Standards Update (Version 3).

(Refer to Item No. 12.3.b of this agenda, Report No. PD-2021-0024)

Delegation to General Committee regarding Town of Halton Hills Green Development Standards Update (Version 3).

(Refer to Item No. 12.3.b of this agenda, Report No. PD-2021-0024)

Delegation to General Committee regarding Town of Halton Hills Green Development Standards Update (Version 3).

(Refer to Item No. 12.3.b of this agenda, Report No. PD-2021-0024)

Presentation to General Committee regarding Railway Grade Crossing Safety Assessments and Whistle Cessation Review – CN and Metrolinx Crossings with Opening Remarks by Bill Andrews, Commissioner of Transportation & Public Works

(Refer to Item No. 12.3.c of this agenda, Report No. TPW-2021-0008)

Delegation to General Committee regarding Railway Grade Crossing Safety Assessments and Whistle Cessation Review - CN and Metrolinx Crossings.

(Refer to Item No. 12.3.c of this agenda, Report No. TPW-2021-0008)

Presentation to General Committee regarding Youth Services Update with Opening Remarks by Warren Harris, Commissioner of Recreation and Parks

(Refer to Item No. 12.3.d of this agenda, Memorandum No. RP-2021-0005)

All Reports and Memorandums considered in General Committee are deemed “Emergency Action Items” or “For Information Items” which require final disposition by Council at this meeting. 

Reports will be automatically held if there is a presentation, delegation, or public meeting on the matter.  

OFFICE OF THE CAO REPORT NO. ADMIN-2021-0026 dated May 18, 2021 regarding Public Art Program Implementation – Bell Box Mural Project.

TRANSPORTATION AND PUBLIC WORKS REPORT NO. TPW-2021-0008 dated May 28, 2021 regarding Railway Grade Crossing Safety Assessments and Whistle Cessation Review – CN and Metrolinx Crossings.

RECREATION AND PARKS MEMORANDUM NO. RP-2021-0005 dated May 27, 2021 regarding Youth Services Update.

PLANNING AND DEVELOPMENT REPORT NO. PD-2021-0029 dated May 26, 2021 regarding Options Report for a request to waive a Consent application fee (D10CON21.002H – Brown, 11737 Fourth Line, Bruce Trail Conservancy).

TRANSPORTATION AND PUBLIC WORKS REPORT NO. TOW-2021-0013 dated May 29, 2021 regarding Award of Tender T-010-21, 22 Side Road Reconstruction, Phase 2.

RECREATION AND PARKS REPORT NO. RP-2021-0013 dated May 25, 2021 regarding Community Partnership Program.

RECREATION AND PARKS REPORT NO. RP-2021-0017 dated June 4, 2021 regarding Rate Relief, Waiver of Recovery Payments and Loan Deferrals.

Motion(s) to be brought forward to the next meeting of Council.

Resolution prepared to receive the General Information Package dated June 14, 2021, for information.

Statutory Public Meeting on the Draft Hamlet of Glen Williams Secondary Plan (March 2019).

This Public Meeting will be held via Zoom. To participate in the Public Meeting you can join via your computer using the following link:

https://zoom.us/s/92704108055

or by calling: (647) 374 4685.

Please use Zoom ID: 927 0410 8055.Simply join the meeting at 6:00 p.m. using either method and a staff member will admit you virtually once Council is considering this item.

(Council to reconvene into Closed Session if required)

A By-law to authorize the entering into of a Lease Agreement with Friends of Devereaux House with respect to “Devereaux House” in Trafalgar Sports Park (11494 Trafalgar Road, Georgetown).

(Refer to Item No.11.4, Report No. RP-2021-0012)

A By-law to provide that Section 50 of the Planning Act, R.S.O. 1990, does not apply to Blocks 288 and 289, Plan 20M-1208.

A By-law to adopt the proceedings of the Council Meeting held on the 14th day of June, 2021 and to authorize its execution.

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