AGENDA
COUNCIL MEETING

, Call to Order 1:30 p.m., Convene into Closed Session at 1:35 p.m., Reconvene into Open Session at 3:00 p.m.
VIA Zoom Meeting

In our efforts to contain the spread of COVID-19 and to protect all individuals, public attendance at Council Meetings will not be permitted at this time.  Members of the public may request to delegate to this virtual meeting by completing the online delegation form,  (Application to appear before Council) by no later than 4:30 p.m. on the Friday before the meeting.  All requests to delegate must contain a copy of the delegate's intended remarks which will be circulated to all Members of Council in advance as a backup should technology issues occur.  Clerks staff will contact you with the details on how to participate electronically.  If you do not wish to delegate, but would like to submit feedback, please email your comments to clerks@haltonhills.ca.  Your comments will be circulated to Council Members in advance of the meeting and will form part of the public record.


1:30 p.m.       Council Chambers

1.
REPORT NO. RP-2021-0008
 

RECREATION AND PARKS REPORT NO. RP-2021-0008 dated June 18, 2021 regarding a proposed or pending acquisition or disposition of land by the municipality or local board. (Acton Quarry)

2.
REPORT NO. RP-2021-0009
 

RECREATION AND PARKS REPORT NO. RP-2021-0009 dated June 18, 2021 regarding a proposed or pending acquisition or disposition of land by the municipality or local board. (École du Sacré-Coeur)

3.
REPORT NO. RP-2021-0018
 

RECREATION AND PARKS REPORT NO. RP-2021-0018 dated July 5, 2021 regarding a proposed or pending acquisition or disposition of land by the municipality or local board. (Collegiate Pool Strategy)

4.
Confidential Verbal Update by C. Mills, Acting Chief Administrative Officer
 

Confidential Verbal Update by C. Mills regarding personal matters about an identifiable individual, including municipal or local board employees.

Recommendation:

THAT Report No. CORPSERV-2021-0019 dated June 18, 2021, regarding Reserves, Discretionary Reserve Funds, Obligatory Reserve Funds and Trust Funds as at December 31, 2020 be received for information.

Recommendation:

THAT Report No. CORPSERV-2021-0023 dated July 5, 2021 regarding the 2020 Town General Surplus be received for information;

AND FURTHER THAT Council receive for information the 2020 net distributable operating surplus of 782,759;

AND FURTHER THAT Council approve the transfer of $39,636 of the operating surplus to the Library Capital Reserve;

AND FURTHER THAT $172,604 of funding previously approved in the 2020 operating budget for contracted labour positions be held in general surplus and carried forward to 2021 to continue funding the original budgeted contract positions;

AND FURTHER THAT $88,201 of funding previously approved in a prior budget for contracted labour positions that is no-longer required be held in general surplus and carried forward to 2021 to support in-year contracted employment needs;

AND FURTHER THAT Council approve the transfer of the remaining operating surplus of $743,123 to the Tax Rate Stabilization Reserve.

Recommendation:

THAT Report No. CORPSERV-2021-0025 dated June 18, 2021 regarding the 2020 Treasurer’s statement for development charges reserve funds, parkland dedication reserve fund and the public benefits reserve fund be received.

Recommendation:

THAT Report No. Fire-2021-0001, dated June 21, 2021 regarding the Award of a Single Source Purchase Order to WalterFedy for Fire Heat Pumps be received;

AND FURTHER THAT Council approve the single source award to WalterFedy, 675 Queen Street South, Suite 111, Kitchener ON N2M 1A1 to an upset limit of $45,000 excluding HST to review, design and provide contract administration to replace the heat pumps ;

AND FURTHER THAT the Senior Manager of Purchasing and Risk Management be authorized to issue a Single Source Purchase Order to WalterFedy, 675 Queen Street South, Suite 111, Kitchener ON N2M 1A1 to an upset limit of $45,000 excluding HST.

Award of Single Source Purchase Order to WalterFedy for Fire Heat Pumps

Recommendation:

THAT Report No. ADMIN-2021-0034, dated June 22, 2021, regarding the Award of Single-Source Contract for the Invest Halton Hills (InvestHaltonHills.com) Economic Development Website, be received;

AND FURTHER THAT Council approve the award of contract for the website renewal to eSolutions Group, Ltd. 455 Phillip Street, Waterloo ON N2L 3X2 to an upset limit of $49,000 (including applicable taxes) to be partially funded from the Invest Halton Hills Economic Development Website project (1100-10-2101) in the amount of $25,000, including hosting and maintenance costs until April 2022;

AND FURTHER THAT that the project budget for the Invest Halton Hills Economic Development Website (1100-10-2101) be increased by $24,000, from $25,000 to $49,000 and that the additional funding be financed from the Economic Investment Attraction Fund (1100-10-1803) as set out in report ADMIN-2021-0034;

AND FURTHER THAT the Senior Manager of Purchasing and Risk Management be authorized to issue a purchase order to eSolutions Group, Ltd., 455 Phillip Street, Waterloo ON N2L 3X2, in the amount of $49,000 (including applicable taxes);

AND FURTHER THAT Council approve the award of the website hosting and licensing contract for the Invest Halton Hills Economic Development website to eSolutions Group, Ltd., 455 Phillip Street, Waterloo ON N2L 3X2, in the amount of $4,890 (excluding HST) per year beginning in April 2022 for a period of one (1) year, with the option to renew annually thereafter, subject to satisfactory performance and price negotiations;

AND FURTHER THAT the Mayor and Clerk be authorized to execute all necessary and ancillary documents with eSolutions Group, Ltd.

Recommendation:

THAT Report No. ADMIN-2021-0035, dated July 05, 2021, regarding Corporate Asset Management Secondment Proposal be received;

AND FURTHER THAT Council supports the proposal from SLBC Inc. of 18, Freshspring Drive, Brampton, Ontario, L6R 3H6 for staff augmentation resourcing strategy;

AND FURTHER THAT Council approve the award for Corporate Asset Management Secondment Proposal to SLBC Inc. of 18, Freshspring Drive, Brampton, Ontario, L6R 3H6 for a one year contract term, to an upset limit of $73,500 (exclusive of taxes);

AND FURTHER THAT the Senior Manager of Purchasing and Risk Management be authorized to issue a Purchase Order for $73,500 exclusive of tax, to SLBC Inc. of 18, Freshspring Drive, Brampton, Ontario, L6R 3H6 for a one-year contract term, to support the Town of Halton Hills with the development and implementation of its Corporate Asset Management Program.

Recommendation:

THAT Report No. PD-2021-0041, dated June 18, 2021, with respect to “Recommendation Report for Removal of Holding (H2) Provision for 13850 Sixth Line (Esquesing)”, be received;

AND FURTHER THAT the request to remove the Holding (H2) Provision from Zoning By-law 2010-0050, as amended, for the lands described as Part of Lot 30, Concession 6 Esquesing, Town of Halton Hills, Regional Municipality of Halton, 13850 Sixth Line (Esquesing), be approved;

AND FURTHER THAT the necessary By-law be enacted to authorize the removal of the Holding (H2) Provision, as generally shown in SCHEDULE 4 of this report.

Recommendation:

THAT Report No. PD-2021-0042, dated June 16, 2021, entitled “Draft Ontario Heritage Toolkit – Staff Comments”, regarding staff’s comments on the draft Ontario Heritage Toolkit update from the Ministry of Heritage, Sport, Tourism and Culture Industries (MHSTCI), be received;

AND FURTHER that Council receive for information the comments attached in Appendix A to this report, as submitted to the MHSTCI in advance of the commenting deadline of July 1, 2021.

Recommendation:

That Report No. RP-2021-0010 dated June 18, 2021 regarding Upper Canada College Trail: License Agreement be received;

AND FURTHER THAT the Mayor and Clerk be authorized to execute a License Agreement with Upper Canada College for a public use trail as outlined in Report RP-2021-0010 subject to approval of the 2022 Capital Budget and forecast.

Recommendation:

THAT Report No. RP-2021-0011 dated June 18, 2021, regarding Hungry Hollow Trail – Acquisition of Easement/License be received;

AND FURTHER THAT Council direct staff to negotiate the acquisition of an easement or license agreement over the Maple Avenue Well 1A located at 238 Maple Avenue with the Region of Halton as shown in Appendix B of Report RP-2021-0011 subject to the terms outlined in Report RP-2021-0011;

AND FURTHER THAT the Mayor and Clerk be authorized to execute any documents required for the acquisition of a license or easement over the Maple Avenue Well 1A located at 238 Maple Avenue for the Hungry Hollow Trail system as shown in Appendix B of Report RP-2021-0011 subject to the terms outlined in Report RP-2021-0011.

Recommendation:

THAT Report No. RP-2021-0015 dated June 24, 2021 regarding the tender award for Hungry Hollow Trail Expansion Phase 1 be received;

AND FURTHER THAT Council approve the award T-068-21 Hungry Hollow Trail Expansion Phase 1 to Terrain Landscapes Inc. of 850 Centre Rd., Hamilton, Ontario (L8N 2Z7) for $746,293.50 exclusive of HST;

AND FURTHER THAT the Senior Manager of Purchasing and Risk Management be authorized to issue a Purchase Order for $746,293.50 exclusive of tax to Terrain Landscapes Inc. of 850 Centre Rd., Hamilton, Ontario (L8N 2Z7) for the award of T-068-21 Hungry Hollow Trail Expansion Phase 1.

Recommendation:

THAT Report No. RP-2021-0019 dated July 5, 2021 regarding the tender award for Parking Lot Asphalt Emulsion (CRS-2) upgrades be received;

AND FURTHER THAT Council approve the award T-067-21 for the Asphalt Emulsion (CRS-2) resurfacing of parking lots at Glen Williams Park, Limehouse Park and Trafalgar Sports Park to Walker Construction Limited of 9101 Brown Road, Niagara Falls, Ontario L2H 0X1 for $133,170.60 exclusive of HST;

AND FURTHER THAT the Senior Manager of Purchasing and Risk Management be authorized to issue a Purchase Order for $133,170.60 exclusive of tax to Walker Construction Limited of 9101 Brown Road, Niagara Falls, Ontario L2H 0X1 for the award of T-067-21 Parking Lot Asphalt Emulsion (CRS-2).

Recommendation:

THAT Report No. TPW-2021-0021, dated June 22, 2021, regarding the Uniform Traffic Control By-law 84-01 – Schedule Updates, be received;

AND FURTHER THAT the amendments to the listed Schedules of the Uniform Traffic Control By-law No. 84-01, be adopted by Council.

Recommendation:

THAT Report No. TPW-2021-0024, dated July 5, 2021 for the Award of Tender T-056-21 for the supply of Snow Plow Blades, Guards and Shoes be received;

AND FURTHER THAT Valley Blades Limited, 435 Phillip St. Waterloo, ON N2J 3Z9, be awarded tender T-056-21 for a one (1) year term, with four (4) additional one(1) year optional renewal periods, at an estimated annual limit of $35,563.80 (exclusive of HST);

AND FURTHER THAT the Senior Manager of Purchasing and Risk Management be authorized to issue a purchase order to Valley Blades Limited, 435 Phillip St. Waterloo ON, N2J 3Z9, for the first one (1) year term in the estimated amount of $35,563.80 (exclusive of HST), and for each of the (4) additional 1-year option renewal periods, subject to satisfactory performance and price negotiation.

COUNCIL TO CONVENE INTO GENERAL COMMITTEE 

Mayor R. Bonnette, Chair

Vet Reports to be considered at General Committee

Presentation to General Committee regarding 2020 Annual Financial Statements, Management Discussion and Analysis and Financial Information Return with Opening Remarks by Moya Leighton, Town Treasurer and Director of Finance.

(Refer to Item No. 12.3.b of this agenda, Report No. CORPSERV-2021-0022)

Presentation to General Committee regarding 2020 Annual Financial Statements, Management Discussion and Analysis and Financial Information Return.

(Refer to Item No. 12.3.b of this agenda, Report No. CORPSERV-2021-0022)

Presentation to General Committee regarding Community Improvement Plan (CIP) Update – Project Status Update and Background Discussion Report with Opening Remarks by Erin Kaiser, Senior Economic Development Officer.

(Refer to Item No. 12.3.a of this agenda, Report No. ADMIN-2021-0033)

Presentation to General Committee regarding Specialized Transit Plan Final Direction Report with Opening Remarks by Maureen Van Ravens, Director of Transportation.

(Refer to Item No. 12.3.c of this agenda, Report No. TPW-2021-0011)

All Reports and Memorandums considered in General Committee are deemed “Emergency Action Items” or “For Information Items” which require final disposition by Council at this meeting. 

Reports will be automatically held if there is a presentation, delegation, or public meeting on the matter.  

OFFICE OF THE CAO REPORT NO. ADMIN-2021-0033 dated June 18, 2021 regarding Community Improvement Plan (CIP) Update – Project Status Update and Background Discussion Report.

CORPORATE SERVICES REPORT NO. CORPSERV-2021-0022 dated July 5, 2021 regarding 2020 Annual Financial Statements, Management Discussion and Analysis and Financial Information Return.

TRANSPORTATION AND PUBLIC WORKS REPORT NO. TPW-2021-0011 dated June 17, 2021 regarding Specialized Transit Plan Final Direction Report.

OFFICE OF THE CAO REPORT NO. ADMIN-2021-0029 dated June 17, 2021 regarding 17 Guelph Street – Status Update and Next Steps.

CORPORATE SERVICES REPORT NO. CORPSERV-2021-0024 dated July 5, 2021 regarding 2020 Financial Statements, Financial Information Return and Audit Findings Report.

LIBRARY SERVICES REPORT NO. LIB-2021-0001 dated June 22, 2021 regarding Library Strategic Planning and Branding project.

TRANSPORTATION AND PUBLIC WORKS REPORT NO. TPW-2021-0022 dated July 5, 2021 regarding Award of the Proposal P-046-21 - Town of Halton Hills Stormwater Master Plan.

Motion(s) to be brought forward to the next meeting of Council.

Resolution prepared to receive the General Information Package dated July 5, 2021, for information.

(Council to reconvene into Closed Session if required)

Statutory Public Meeting on Proposed Official Plan and Zoning By-law Amendments to permit a 2-storey, 12-unit affordable community housing building at 47 Maria Street (Acton).

This Public Meeting will be held via Zoom. To participate in the Public Meeting you can join via your computer using the following link:

https://zoom.us/s/99773702542

or by calling: (647) 558 0588. 

Please use Zoom ID: 997 7370 2542. Simply join the meeting at 6:00 p.m. using either method and a staff member will admit you virtually once Council is considering this item.

PLANNING AND DEVELOPMENT REPORT NO. PD-2021-0043 dated June 22, 2021 regarding Public Meeting for proposed Official Plan and Zoning By-law Amendments to permit a 2-storey, 12-unit affordable community housing building at 47 Maria Street (Acton).

A By-law to amend By-law No.1984-0001, being a by-law to regulate traffic and parking on highways under the jurisdiction of the Town of Halton Hills.

(Refer to Item No. 11.13 of this agenda, Report No. TPW-2021-0021)

A By-law to remove the Holding (H2) Provision from Zoning By-law 2010-0050, as amended, for lands described as Part of Lot 30, Concession 6 Esquesing Town of Halton Hills, Regional Municipality of Halton 13850 Sixth Line (Esquesing).

(Refer to Item No. 11.7 of this agenda, Report No. PD-2021-0041) 

A By-law to adopt the proceedings of the Council Meeting held on the 5th day of July, 2021 and to authorize its execution.

No Item Selected