ADDENDUM AGENDA
COUNCIL MEETING

Tuesday, May 24, 2022, Call to Order 1:00 p.m., Convene into Closed Session at 1:00 p.m., Reconvene into Open Session at 3:00 p.m.

VIA Zoom Meeting

​In our efforts to contain the spread of COVID-19 and to protect all individuals, public attendance at Council Meetings will not be permitted at this time.  Members of the public may request to delegate to this virtual meeting by completing the online delegation form,  (Application to appear before Council) by no later than 4:30 p.m. one business day prior to the meeting.  All requests to delegate must contain a copy of the delegate's intended remarks which will be circulated to all Members of Council in advance as a backup should technology issues occur.  Clerks staff will contact you with the details on how to participate electronically.  If you do not wish to delegate, but would like to submit feedback, please email your comments to [e-mail].  Your comments will be circulated to Council Members in advance of the meeting and will form part of the public record.

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1.

OPENING OF THE COUNCIL MEETING

1:00 p.m.       Council Chambers

2.

CLOSED MEETING/CONFIDENTIAL REPORTS FROM OFFICIALS

1.

Verbal Update from S. Spry, Manager of Enforcement Services

Verbal update by S. Spry, Manager of Enforcement Services regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose. (Enforcement)

2.

REPORT NO. ADMIN-2022-0009

OFFICE OF THE CAO REPORT NO. ADMIN-2022-0009 dated March 21, 2022 regarding the security of the property of the municipality or local board. (HHCEC)

Deferred from the Monday March 21st Council meeting.

3.

REPORT NO. TPW-2022-0021

TRANSPORTATION AND PUBLIC WORKS REPORT NO. TPW-2022-0021 dated April 29, 2022 regarding a proposed or pending acquisition or disposition of land by the municipality or local board. (Land Update)

4.

MEMORANDUM NO. ADMIN-2022-0008

OFFICE OF THE CAO MEMORANDUM NO. ADMIN-2022-0008 dated May 24, 2022 regarding the security of the property of the municipality or local board. (HHCEC)

5.

MEMORANDUM NO. RP-2022-0002

RECREATION AND PARKS REPORT NO. RP-2022-0002 dated May 13, 2022 regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose, a proposed or pending acquisition or disposition of land by the municipality or local board and personal matters about an identifiable individual, including municipal or local board employees. (Parks)

Presentation to Council by Warren Harris, Commissioner of Recreation and Parks. 

3.

RECONVENE INTO OPEN SESSION

4.

NATIONAL ANTHEM

5.

LAND ACKNOWLEDGEMENT

We would like to begin by acknowledging that the land on which we gather is part of the Treaty lands and Territory of the Mississaugas of the Credit.

6.

ANNOUNCEMENTS

7.

EMERGENCY BUSINESS MATTERS

8.

DISCLOSURES OF PECUNIARY INTEREST/CONFLICT OF INTEREST

9.

COUNCIL DELEGATIONS/PRESENTATIONS

10.

RESOLUTION PREPARED TO ADOPT THE MINUTES OF THE PREVIOUS MEETING(S) OF COUNCIL

1.

Minutes of the Special Council Meeting held on Friday March 25, 2022.

2.

Minutes of the Special Council Meeting held on Wednesday March 30, 2022.

3.

Minutes of the Special Council Meeting held on Thursday March 31, 2022.

4.

Confidential Minutes of the Council Meeting held on Monday May 2, 2022.

5.

Minutes of the Council Meeting held on Monday May 2, 2022.

6.

Minutes of the Public Meetings held on Monday May 2, 2022.

(Public Meeting-2022-0003, Public Meeting-2022-0004 & Public Meeting-2022-0005)

11.

MOTION TO APPROVE CONSENT ITEMS

1.

Request from North Heat Rib Series Inc. for an Exemption from the Noise By-law No. 2010-0030 at 1 Park Ave, Town of Halton Hills

Recommendation:

THAT Report No. ADMIN-2022-0022 dated April 20, 2022, regarding a request from North Heat Rib Series Inc. dated February 19, 2022 for an exemption from the Noise By-law No. 2010-0030 be received;

AND FURTHER THAT Council grant the request to allow North Heat Rib Series Inc. to hold an event at Georgetown Fairgrounds located at 1 Park Avenue, Town of Halton Hills on Friday July 8, 2022 from 4:00 pm until 11:00 pm, Saturday July 9, 2022 from 12:00 pm until 11:00 pm and Sunday July 10 from 12:00 pm to 8:00 pm.

AND FURTHER THAT Council grant the extension for a period of three years for the annual event titled Northern Heat Rib Series Inc. ending September 30, 2024.

AND FURTHER THAT the exemption include a stipulation noting “Council can rescind the exemption at any time over the three year period should the Town receive noise complaints which by Town enforcement standards, are not adequately addressed”.

(Moved to General Committee, Refer to Item No. 12.3.i)

2.

Joint Compliance Audit Committee – Terms of Reference

Recommendation:

THAT Report No. ADMIN-2022-0024 dated May 6, 2022 regarding the Joint Compliance Audit Committee – Terms of Reference, be received;

AND FURTHER THAT the attached Terms of Reference for the Joint Compliance Audit Committee, be approved.

3.

High Speed Wide Area Network Telecommunications and Internet Services

Recommendation:

THAT Report No. CORPSERV-2022-0016, dated May 24, 2022, regarding High Speed Wide Area Network (WAN) Telecommunications and Internet Services be received;

AND FURTHER THAT Rogers Communications Canada Inc. 333 Bloor Street East 10th Floor, Toronto, ON M4W 1G9 be awarded an extension to the existing contract for High Speed Wide Area Network (WAN) Telecommunications and Internet Services for one (1) additional year for an upset limit of $100,000 plus applicable taxes;

AND FURTHER THAT the Mayor and Clerk be authorized to execute the Master Agreement and any ancillary documents with Rogers Communications Canada Inc. (Rogers) for High Speed Wide Area Network (WAN) Telecommunications and Internet Services.

4.

Annual Purchasing Policy Reporting – By-law No. 2017-0061

Recommendation:

THAT Report No. CORPSERV-2022-0017, dated May 24, 2022 regarding the Annual Purchasing Policy Reporting – By-law No. 2017-0061, be received for information.

5.

P-019-22 - Harold Street Stormwater Feasibility Study – Engineering Services

Recommendation:

THAT Report No. TPW-2022-0015 dated May 24, 2022 regarding Award of the Proposal P-019-22 – Harold Street Stormwater Feasibility Study – Engineering Services be received;

AND FURTHER THAT Council approves the Harold Street Stormwater Feasibility Study – Engineering Services contract award to AECOM Canada Ltd. 50 Sportsworld Crossing Road, Suite 290, Kitchener ON, N2P 0A4 in the amount of $142,239.21 (excluding HST) (which includes Part A $92,968.95 and Part B (Provisional) $49,270.26);

AND FURTHER THAT the Senior Manager of Purchasing and Risk Management be authorized to issue a Purchase Order to AECOM Canada Ltd. 50 Sportsworld Crossing Road, Suite 290, Kitchener ON, N2P 0A4, in the amount of $142,239.21 (excluding HST), for the purpose of Harold Street Stormwater Feasibility Study – Engineering Services;

AND FURTHER THAT Council authorizes the Mayor and Clerk to execute the necessary documents to enter into a Client/Engineer Agreement for Professional Consulting Services.

6.

T-013-22 - Signals and Intersection Reconstruction at Guelph Street (Hwy 7) and Sinclair Avenue

Recommendation:

THAT Report No. TPW-2022-0016, dated May 24, 2022, regarding Award of Tender T-013-22 for Signals and Intersection Reconstruction at Guelph Street (Hwy 7) and Sinclair Avenue, Georgetown, be received;

AND FURTHER THAT Drexler Construction Limited, 5274 Wellington Road 27, Rockwood, N0B 2K0, Ontario, be awarded Tender T-013-22, Signals and Intersection Reconstruction at Guelph Street (Hwy 7) and Sinclair Avenue, Georgetown, at a total amount of $1,258,000.00 (plus applicable taxes);

AND FURTHER THAT the project budget for 6200-16-1809 be increased by $556,000 from $1,126,500 to $1,682,500;

AND FURTHER THAT the project 6200-16-1809 be refinanced as set out in Report TPW-2022-0016, in order to incorporate $719,850 of Connecting Links Funding approved by the Ministry of Transportation and to finance the additional funding requirement ($556,000);

AND FURTHER THAT Council authorizes the Mayor and Town Clerk to execute the necessary Contract Documents for this project;

AND FURTHER THAT Council authorizes the Mayor and Town Clerk to execute a contribution agreement with the Ministry of Transportation for the Connecting Links Funding Program outlined in report TPW-2022-0016.

7.

2022 Community Partnership Program (CPP)

Purpose:

The purpose of Memorandum No. RP-2022-0007 dated May 24, 2022 is to provide Members of Council an overview of the 2022 Community Partnership Program (CPP).

12.

GENERAL COMMITTEE

COUNCIL TO CONVENE INTO GENERAL COMMITTEE 

Councillor B. Inglis, Chair

Vet Reports to be considered at General Committee

1.

Public Meetings / Hearings

2.

Delegations/Presentations regarding items in General Committee

a.

Cheryl Sim, Resident of Halton Hills

Delegation to General Committee regarding Recommendation Report for a proposed Temporary Use Zoning By-law Amendment to permit a Microbrewery at 1 Elgin Street (Georgetown).

(Refer to Item No. 12.3.f, Report No. PD-2022-0030)

b.

Christopher Bruce Dickson, Resident of Halton Hills

Delegation to General Committee regarding Recommendation Report for a proposed Temporary Use Zoning By-law Amendment to permit a Microbrewery at 1 Elgin Street (Georgetown).

(Refer to Item No. 12.3.f, Report No. PD-2022-0030)

c.

David Borrett, Resident of Halton Hills

Delegation to General Committee regarding Request from North Heat Rib Series Inc. for an Exemption from the Noise By-law No. 2010-0030 at 1 Park Ave, Town of Halton Hills.

(Refer to Item No. 12.3.i, Report No. ADMIN-2022-0022)

d.

Warren Harris, Commissioner of Recreation and Parks - Town of Halton Hills

Presentation to General Committee regarding Scattering of Cremated Remains and River Offerings – Additional Information.

(Refer to Item No.12.3.g, Report No. RP-2022-0003 and Item No.12.3.h, Report No. RP-2022-0012)

3.

Municipal Officers Reports to be Considered by General Committee

All Reports and Memorandums considered in General Committee are deemed “Emergency Action Items” or “For Information Items” which require final disposition by Council at this meeting. 

Reports will be automatically held if there is a presentation, delegation, or public meeting on the matter.  

a.

REPORT NO. ADMIN-2022-0026

OFFICE OF THE CAO REPORT NO. ADMIN-2022-0026 dated May 24, 2022 regarding Public Conduct Policy.

b.

REPORT NO. CORPSERV-2022-0015

CORPORATE SERVICES REPORT NO. CORPSERV-2022-0015 dated May 24, 2022 regarding Purchasing Policy Changes.

c.

REPORT NO. PD-2022-0027

PLANNING AND DEVELOPMENT REPORT NO. PD-2022-0027 dated April 29, 2022 regarding Request for Removal of a Property from the Heritage Register – 10677 Trafalgar Road.

d.

REPORT NO. PD-2022-0028

PLANNING AND DEVELOPMENT REPORT NO. PD-2022-0028 dated April 29, 2022 regarding Request for Removal of a Property from the Heritage Register – 8140 Hornby Road.

e.

REPORT NO. PD-2022-0029

PLANNING AND DEVELOPMENT REPORT NO. PD-2022-0029 dated April 29, 2022 regarding Intention to Designate under Part IV Section 29 of the Ontario Heritage Act – 26 Queen Street (McCannah-Biehn House).

f.

REPORT NO. PD-2022-0030 (AUTOMATIC HOLD)

PLANNING AND DEVELOPMENT REPORT NO. PD-2022-0030 dated May 10, 2022 regarding Recommendation Report for a proposed Temporary Use Zoning By-law Amendment to permit a Microbrewery at 1 Elgin Street (Georgetown).

g.

REPORT NO. RP-2022-0003 (AUTOMATIC HOLD)

RECREATION AND PARKS REPORT NO. RP-2022-0003 dated November 26, 2021 regarding Scattering of Cremated Remains and River Offerings - Update.

Deferred from the Monday January 17th Council meeting.

(Refer to Item No. 12.3.h, Report No. RP-2022-0012)

h.

REPORT NO. RP-2022-0012 (AUTOMATIC HOLD)

RECREATION AND PARKS REPORT NO. RP-2022-0012 dated May 13, 2022 regarding Scattering of Cremated Remains and River Offerings – Additional Information.

i.

REPORT NO. ADMIN-2022-0022 (AUTOMATIC HOLD)

OFFICE OF THE CAO REPORT NO. ADMIN-2022-0022 dated April 20, 2022, regarding Request from North Heat Rib Series Inc. for an Exemption from the Noise By-law No. 2010-0030 at 1 Park Ave, Town of Halton Hills.

4.

Adjourn back into Council

13.

REPORTS AND RECOMMENDATIONS FORWARDED FROM GENERAL COMMITTEE FOR APPROVAL

14.

REPORTS OF THE STANDING COMMITTEES (ADOPTION / RECEIPT OF MINUTES & RECOMMENDATIONS)

15.

PETITIONS/COMMUNICATIONS/MOTIONS

1.

Feeding of Wildlife

2.

Federation of Canadian Municipalities’ Municipal Asset Management Program for Facilities Data Collection and Condition Assessment

16.

ADVANCE NOTICE OF MOTION

Motion(s) to be brought forward to the next meeting of Council.

17.

MOTION TO RECEIVE AND FILE GENERAL INFORMATION PACKAGE

Resolution prepared to receive the General Information Package dated May 24, 2022, for information.

18.

STATUTORY PUBLIC MEETING(S) - Start at 6:00 p.m.

These Statutory Public Meetings will be held via Zoom. To participate in the Statutory Public Meetings you can join using the following link:

https://us06web.zoom.us/j/83742615691

or by calling 647 374 4685 

Zoom Webinar ID: 837 4261 5691

1.

12 Church Street East (Acton)

Statutory Public Meeting for a One Lot Plan of Subdivision required to facilitate the previously approved 11-unit townhouse development at 12 Church Street East (Acton).

a.

REPORT NO. PD-2022-0025

PLANNING AND DEVELOPMENT REPORT NO. PD-2022-0025 dated May 4, 2022 regarding Public Meeting for a One Lot Plan of Subdivision required to facilitate the previously approved 11-unit townhouse development at 12 Church Street East (Acton).

2.

Delegated Authority for Holding Removal By-laws, Temporary Use By-laws, and minor Zoning By-law Amendments

Statutory Public Meeting for Town-Initiated Amendments to the Town’s Official Plan (OPA 46) – Delegated Authority for Holding Removal By-laws, Temporary Use By-laws, and minor Zoning By-law Amendments.

a.

REPORT NO. PD-2022-0026

PLANNING AND DEVELOPMENT REPORT NO. PD-2022-0026 dated May 11, 2022 regarding Public Meeting for Town-Initiated Amendments to the Town’s Official Plan (OPA 46) – Delegated Authority for Holding Removal By-laws, Temporary Use By-laws, and minor Zoning By-law Amendments.

19.

MOTION TO APPROVE CLOSED SESSION ITEMS

(Council to reconvene into Closed Session if required)

20.

CONSIDERATION OF BYLAWS

1.

BY-LAW NO. 2022-0033

A By-Law to authorize the Purchasing Policy for the Town of Halton Hills and to repeal By-law 2017-0061.

(Refer to Item No. 12.3.b, Report No. CORPSERV-2022-0015)

2.

BY-LAW NO. 2022-0034

A By-Law to amend By-law No. 2016-0048 for the appointment of Municipal Law Enforcement Officers for the purpose of enforcing the Town’s Parking By-laws, and other By-laws as designated by the Clerk & Director of Legislative Services.

3.

BY-LAW NO. 2022-0035

A By-Law to amend Zoning By-law 57-91 and 2010-0050, as amended, Lots 22 & 23, Plan 37, Town of Halton Hills, Regional Municipality of Halton, municipally known as 1 Elgin Street (Georgetown).

(Refer to Item No. 12.3.f, Report No. PD-2022-0030)

4.

BY-LAW NO. 2022-0036

A By-Law to adopt the proceedings of the Council Meeting held on the 24th day of May, 2022 and to authorize its execution.

21.

ADJOURNMENT